One connected workspace
Keep essential operational information together instead of relying on disconnected notebooks, spreadsheets and messaging threads.
TondeSoft · Healthcare & Herbal Medicine
đżIndustry-focused business software
HerbalLinkERP
HerbalLinkERP brings herbal clinics and medicine shops together in one organized platform. Manage patient records, consultations, herbal medicine inventory, dispensing and sales, supplier purchasing, payments, and business reporting with workflows designed for herbal healthcare operations.
Connect herbal clinic and pharmacy operations: patient registration, consultations, herbal product stock, dispensing, sales and accounts.
â Workflow-focusedâ Management visibilityâ Configurable deploymentâ 25 modules in the catalogue
Designed for
Healthcare & Herbal Medicine
Product focus
Connected operations
TondeSoft approach
Software that adapts to the way your business works.
A better way to manage
Connect consultation, dispensing and sales in your herbal practice
HerbalLinkERP helps clinics and dispensaries keep patient records, consultations, product stock and sales together. Practitioners and managers see what was prescribed, what was sold and what needs restocking.
Ideal for: Herbal clinics, herbal medicine shops, traditional medicine practitioners, and integrated herbal healthcare businesses.
Clearer accountability
Give team members defined responsibilities and help managers review actions, approvals and outstanding work.
Better business visibility
Use structured records and reports to understand activity, identify exceptions and make more informed decisions.
Designed around your operation
Discuss your branches, approval steps, reports and local operating requirements during product configuration.
Designed around your industry
Solve the everyday coordination challenges
A useful management system should connect the work people do every day with the information owners and supervisors need to make decisions.
Where work gets disconnected
Herbal clinics and dispensaries need coordinated patient visits, consultations, product batches, dispensing and sales records.
How the system helps coordinate it
Manage patient registration, appointments, consultation notes, herbal product inventory, batch details, dispensing and billing.
What decision-makers can review
Review visit activity, product movement, near-expiry stock, service revenue and outstanding balances using role-based access.
Problems we solve
Common headaches in healthcare & herbal medicine, and how HerbalLinkERP addresses them
Patient history not available at follow-up
How it helps
Consultation and visit history is stored per patient.
Product batches and expiry not tracked
How it helps
Batch and expiry records support safe stock rotation.
Sales and stock out of sync
How it helps
Dispensing and retail sales update stock automatically.
Before and after
What changes when your team switches to HerbalLinkERP
Without a system
With HerbalLinkERP
â Paper patient cards
â Digital patient records
â Stock counted occasionally
â Running stock by product and batch
â Revenue estimated
â Revenue by service and product
System capabilities
Explore the HerbalLinkERP modules
A closer look at the functions that can support your day-to-day activities. The final module setup can be aligned to your organizationâs processes.
MODULE 01âł
Patient Registration & Clinical Records
Organize patient records and service activity while supporting authorized access to confidential information.
MODULE 02âł
Consultation and Treatment Tracking
Manage consultation and treatment tracking with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 03âł
Herbal Medicine Inventory & Batch Tracking
Maintain stock balances, movement history and reorder visibility across stores, locations or departments.
MODULE 04âł
Dispensing, POS & Sales Management
Manage dispensing, pos & sales management with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 05âł
Supplier Purchasing & Stock Receiving
Maintain stock balances, movement history and reorder visibility across stores, locations or departments.
MODULE 06âł
Payments, Accounting & Reports
Keep customer, supplier and transaction balances visible, with clear follow-up for amounts due.
Module explorer
Everything inside HerbalLinkERP
Search the 25 modules covered in the feature catalogue to find the exact function you need.
Executive Dashboard
A real-time command centre giving clinic leadership an at-a-glance view of patient flow, consultations, sales, stock alerts, and branch activity, soâŠ
Reception & Triage Queue
Registers arriving patients and manages the live waiting queue, prioritising cases by urgency so patients are directed to the right provider withoutâŠ
Patients & HIPAA
A secure electronic medical record for every patient, covering personal details, history, information.
Consultations & SOAP Notes
Guides providers through structured consultations using the SOAP format (Subjective,
Lab Service
Manages laboratory requests from order to result: sample tracking, result entry against defined parameters, and printable lab report cards for theâŠ
Scan Service
Handles imaging and scan requests, results, and reports, keeping every scan linked to the patient's record and consultation.
Diagnostic Services Catalogue
A central catalogue of laboratory tests and scans with their parameters and pricing, ensuring requests, results, and billing all draw from oneâŠ
Formulations & Recipes
Documents herbal formulations and recipes, including ingredients, preparation, and usage guidance, so tried-and-tested remedies are standardised andâŠ
Remote Monitoring
Supports follow-up of patients outside the clinic through remotely reported readings,
Multi-Provider Collaboration
Lets doctors, nurses, laboratory staff, and pharmacists work together on a patient's care, sharing relevant information across the team.
Secure Patient Messaging
Provides a private channel for communication between the clinic and its patients, keeping follow-ups and enquiries within the system.
Pharmacy POS & Sales
A fast point-of-sale for pharmacy and herbal product sales, with receipts, sales history, and returns, all feeding directly into stock and accounting.
Stock & Expiry Surveillance
Tracks stock levels across the clinic and pharmacy and monitors expiry dates, flagging low stock and soon-to-expire items to reduce waste andâŠ
Suppliers & Procurement
Maintains supplier records and manages purchase orders and goods received, keeping purchasing organised from order through to delivery into stock.
Location / Branch Management
Coordinates multiple branches or locations from one system, giving central oversight while each location manages its own stock, sales, and records.
Commercial Customers
Manages wholesale and credit customers, their sales orders and account balances, with customer statements and payments tracked against each account.
Billing & Insurance Claims
Produces patient bills for consultations, services, and products, and manages insurance claims so payments are tracked from invoice to settlement.
Accounting & Reconciliation
A full accounting suite covering income, expenditure, and financial reporting, with reconciliation to keep the clinic's finances transparent andâŠ
Operating Expenses
Records and categorises day-to-day running costs, giving a clear picture of where money is spent and how it affects profitability.
HR & Ghana SSNIT
Manages staff records and payroll with Ghana SSNIT contributions built in, bringing
Payroll
compliant, standard HR practice to clinic administration.
Users & Permissions
Controls system access with role-based permissions, ensuring each staff member only sees and does what they are authorised to.
Executive Analytics
Generates detailed reports and visual analytics across clinical, pharmacy, and financial
Database Purge & Reset
Administrative tools for clearing test or outdated data and resetting the system when going live, restricted to authorised administrators.
Clinic Organization Settings
Configures core organisational details, such as clinic information, branch details, and system-wide defaults, to match each clinic's workflows.
No module matches that search. Ask us on WhatsApp; custom modules can be built.
Built with African operations in mind
Practical tools for the way business works here
Designed for organizations operating in Ghana and across Africa, where teams may need clear multi-branch oversight, Ghana cedi reporting, Mobile Money and cash collection visibility, SMS or WhatsApp communication, and practical workflows for local operations. Specific integrations and regulatory requirements are confirmed during solution scoping.
- âSuits herbal clinics, dispensaries and wellness centres
- âCash and Mobile Money payments recorded by patient
- âRegulatory documentation requirements are reviewed during scoping
Local payment realitiesCash, bank and Mobile Money workflows can be assessed for your setup.
Branch-level visibilityDiscuss location-based access, reporting and management controls.
TondeSoft · Ghana
Local understanding. Connected business systems.
A day with HerbalLinkERP
See how a typical day flows
A patient is registered, consulted by the practitioner, receives herbal preparations dispensed from stock by batch, and payment is recorded; the manager reviews product movement and near-expiry items.
Illustrative scenario. Actual workflows are configured with your team during implementation.
Who uses it
One system, the right view for every role
Role-based access helps each person see and do what their job requires.
Clinic Owner
Reviews visits, product movement and revenue.
Practitioners
Record consultations and prescriptions.
Dispensary Staff
Dispense products and update stock.
Cashier / Accounts
Receive payments and reconcile.
More capabilities
Built for the details of your industry
Patient Records
Secure records with role-based access.
Consultations
Notes, advice and treatment plans.
Herbal Product Catalogue
Preparations, batches and units.
Dispensing
Dispense and record usage.
Retail Sales
Sell products over the counter.
Follow-up Reminders
Schedule patient reviews.
Reports & insight
Reports your management team can act on
- â Visits by practitioner
- â Product sales and stock
- â Near-expiry products
- â Revenue by service
- â Outstanding balances
- â Patient follow-up list
Dashboard image is illustrative. Report content is agreed during implementation.
Your workflow, step by step
From first task to final report in 5 connected steps
- 1
Register
Create the patient record.
- 2
Consult
Record symptoms and advice.
- 3
Prescribe
Select herbal products.
- 4
Dispense
Issue products from stock.
- 5
Follow up
Schedule reviews.
Is it right for you?
This fits ifâŠ
- âYou run a herbal clinic or dispensary
- âYou sell herbal products
- âYou want patient history
- âYou manage batches and expiry
What you will need
To get started
- âA PC or tablet
- âProduct list and batches
- âPractitioner list
Exact hardware and connectivity are confirmed during your consultation.
Your first win
What you can expect early
Find any patientâs history in seconds.
- â Guided setup with your team
- â Your data imported where possible
- â Staff training and ongoing support
Scope and timelines are agreed after consultation.
How it works
From daily transactions to management insight
A practical operating cycle helps your team capture work consistently and gives management a clearer view of what is happening across the organization.
1
Register
Capture the people, products, services, locations or jobs your operation needs to manage.
2
Process
Move each transaction through the appropriate operational steps with clear responsibility and status.
3
Monitor
Review activity, exceptions, balances and performance using consolidated operational views.
4
Improve
Use reports and historical records to identify bottlenecks, control costs and plan next actions.
Your operation
One clearer picture.
Organized records. Connected processes. Better oversight.
Made to fit your organization
Your business is unique. Your software should reflect that.
During consultation, TondeSoft can review your current processes, reporting needs, branches, staff roles and deployment preferences to define the right configuration for HerbalLinkERP.
- â Review of your current operating workflow
- â Discussion of modules, user roles and approvals
- â Data migration and deployment planning, where required
- â Staff orientation, support and future enhancement planning
Discuss your requirements
Tell us how your organization works. We will help identify the most suitable modules and implementation approach.
Talk to a TondeSoft ConsultantVisibility & control
Make informed decisions with organized information
Review transaction history, outstanding tasks, operational activity and management summaries in a structured way. Reporting options can be agreed during implementation to reflect the indicators that matter to your team.
Deployment conversation
Start with the requirements that matter most
Whether you operate one location or multiple branches, discuss users, data, devices, integrations, hosting and support needs with our team before deployment.
Request product information âFrequently asked questions
Planning your HerbalLinkERP implementation
A few practical answers to help your team take the next step.
Can we track product batches?+
Batch and expiry tracking can be configured.
Is patient information protected?+
Role-based access and audit trails can be configured.
Can we sell our own preparations?+
Own-brand products and batches can be recorded.
Can patients be reminded about follow-ups?+
Reminders can be configured through supported channels.
Can we record our own formulations?+
Own preparations can be recorded.
Can several practitioners use it?+
Yes. Practitioners have their own access.
Can we print prescriptions?+
Printable layouts can be configured.
Can the system support more than one branch or location?+
Multi-location requirements can be reviewed during configuration, including user access, location-level activity and consolidated management reporting.
Can the system be adapted to our existing workflow?+
Yes. TondeSoft can review your current process, required approvals, reports and user roles to define the appropriate implementation scope.
How do we get pricing and a demonstration?+
Contact the TondeSoft team with your organization type, number of users and key requirements. We can then arrange a product discussion and provide a suitable proposal.
Take the next step
Ready to explore HerbalLinkERP?
Request a tailored walkthrough, discuss your business requirements and find out how TondeSoft can help streamline your operations.