One connected workspace
Keep essential operational information together instead of relying on disconnected notebooks, spreadsheets and messaging threads.
TondeSoft · Fabrication & industrie
đ§Industry-focused business software
PurewaterFactoryERP
High-turnover packaged water production and route delivery management software. Tracks roll film meters versus bags produced, water filtration cartridge maintenance, driver van sales stock, and credit customer collections.
Track production batches, packaging materials, quality checks, finished goods, distribution, returns and production costs.
â Workflow-focusedâ Management visibilityâ Configurable deploymentâ 37 modules in the catalogue
Designed for
Fabrication & industrie
Product focus
Connected operations
TondeSoft approach
Software that adapts to the way your business works.
A better way to manage
Turn every production run into a clear picture of cost and output
PurewaterFactoryERP follows packaging film, treatment inputs, production output and daily dispatch. Managers see yields, losses and distributor balances, helping them protect margins in a competitive market.
Ideal for: Sachet water factories, bottled water plants, beverage bottling enterprises.
Clearer accountability
Give team members defined responsibilities and help managers review actions, approvals and outstanding work.
Better business visibility
Use structured records and reports to understand activity, identify exceptions and make more informed decisions.
Designed around your operation
Discuss your branches, approval steps, reports and local operating requirements during product configuration.
Designed around your industry
Solve the everyday coordination challenges
A useful management system should connect the work people do every day with the information owners and supervisors need to make decisions.
Where work gets disconnected
Production output must be reconciled with packaging film, treatment inputs, quality checks, machine downtime and delivery returns.
How the system helps coordinate it
Record production runs, packaging usage, quality checks, finished goods, depot dispatches, van sales and returns.
What decision-makers can review
Compare output with input usage, identify production losses, monitor delivery performance and calculate batch costs.
Problems we solve
Common headaches in manufacturing & industry, and how PurewaterFactoryERP addresses them
Output that does not match materials used
How it helps
Production is compared with input usage to reveal losses.
Unsold stock and returns that are not tracked
How it helps
Van loads, sales and returns are reconciled daily.
Distributors owing money for months
How it helps
Distributor balances and credit limits are tracked.
Before and after
What changes when your team switches to PurewaterFactoryERP
Without a system
With PurewaterFactoryERP
â Production counted by hand at day end
â Output logged per shift and machine
â Dispatch noted on paper
â Dispatch and van sales recorded with reconciliation
â Quality checks kept in a notebook
â Quality records linked to production runs
System capabilities
Explore the PurewaterFactoryERP modules
A closer look at the functions that can support your day-to-day activities. The final module setup can be aligned to your organizationâs processes.
MODULE 01âł
Roll Film Roll Yield vs Sachet Output Audit
Manage roll film roll yield vs sachet output audit with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 02âł
Water Filtration & UV Lamp Maintenance Hours
Schedule service work, record faults and follow repairs through to completion.
MODULE 03âł
Driver Route Dispatch & Cash Van Sales
Manage driver route dispatch & cash van sales with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 04âł
Vendor Depot Credit Ledger & Reconciliation
Manage vendor depot credit ledger & reconciliation with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 05âł
Daily Production Loss & Burst Bag Tracker
Plan jobs or batches, record output and material usage, and compare expected results with actual production.
MODULE 06âł
User roles and access control
Manage user roles and access control with consistent records, clear ownership and information that can be reviewed by the right team members.
Module explorer
Everything inside PurewaterFactoryERP
Search the 37 modules covered in the feature catalogue to find the exact function you need.
Ask Alfred
PureWaterERP's built-in AI assistant, helping staff and managers quickly pull reports, find records, and get guided answers from within the system.
Dashboard
A real-time overview of production, sales, inventory, and financial performance, giving management instant visibility into how the factory is runningâŠ
Production
Plans and tracks water production runs, including output volumes and batches, keeping manufacturing aligned with demand.
Quality Control
Records quality checks and test results at key stages of production, helping maintain consistent water quality and catch issues early.
Inventory
Tracks stock levels of raw materials, packaging, and finished products in real time, alerting managers before shortages disrupt operations.
Stock Take
Supports scheduled physical stock counts, comparing actual quantities against system records to catch discrepancies early.
Products
A central catalogue of all manufactured products, including pricing, packaging sizes, and specifications.
Stock Transfers
Manages the movement of stock between warehouses, branches, or production sites, keeping inventory records accurate everywhere it is held.
Fleet & Delivery
Tracks delivery vehicles, drivers, and routes, coordinating the dispatch of finished products to customers and distributors.
Leave Management
Manages staff leave requests and approvals, keeping attendance planning organised across the factory.
Sales & Orders
Tracks customer orders from placement through fulfilment, keeping the sales pipeline organised and easy to follow up on.
Customers
Maintains a database of customer accounts, order history, and outstanding balances, supporting stronger trading relationships.
Suppliers
Keeps a directory of suppliers with contact details, pricing, and purchase history, streamlining procurement of raw materials.
Purchase Orders
Creates and tracks purchase orders to suppliers from request through to delivery, keeping procurement organised and auditable.
Purchase Requisitions
Captures internal requests for materials or supplies before they become formal purchase orders, adding a layer of approval and control.
Returns & Credit Notes
Manages product returns and issues credit notes to customers, keeping sales records accurate and disputes resolved fairly.
Sales Commissions
Calculates and tracks commissions earned by sales staff or distributors, ensuring accurate and timely incentive payments.
Customer Loyalty
Rewards repeat customers and distributors with loyalty incentives, encouraging long-term business relationships.
Sales Targets
Sets and tracks sales targets for staff, branches, or products, helping management monitor performance against goals.
Accounting
A complete accounting module covering income, expenses, and financial statements, giving owners a clear picture of business performance.
Expenses
Tracks operational expenses such as utilities, packaging, and maintenance, categorised for clear cost analysis.
Budgets
Sets and monitors departmental or company-wide budgets, helping management control spending and plan ahead.
Bank Reconciliation
Matches recorded transactions against bank statements to ensure the books stay accurate and discrepancies are caught quickly.
Payroll
Automates staff salary calculations, deductions, and payment processing, reducing manual payroll administration.
Fixed Assets
Tracks production equipment, vehicles, and property, including depreciation and maintenance schedules.
Reports
Generates detailed sales, financial, and operational reports to support informed, data-driven business decisions.
GRA Tax Remittance
Tracks and manages tax obligations owed to the Ghana Revenue Authority, keeping remittances organised and on schedule.
Mobile Money
Accepts and reconciles customer payments made through mobile money platforms, streamlining collections.
DHIMS2 Health Sync
Synchronises relevant production and health-related data with the DHIMS2 platform, supporting regulatory and public health reporting requirements.
Branches
Manages multiple factory or distribution locations from a single system, with centralised oversight and branch-level reporting.
Staff Access
Controls which staff members can log into the system and what they can access, forming the foundation of user administration.
Roles & Permissions
Defines role-based permissions across the system, ensuring each staff member only sees and does what they are authorised to.
Activity Log
Records a detailed history of actions taken within the system, providing accountability and traceability across all modules.
Security & Login Audit
Monitors login attempts and security-related events, helping protect the system against unauthorised access.
Compliance Calendar
Tracks upcoming regulatory deadlines and compliance obligations, helping the business stay ahead of filing and renewal dates.
Notifications Center
Centralises system alerts and reminders for stock, orders, compliance, and staff activity, keeping everyone informed in real time.
Company Settings
Configures core organisational settings, such as branch details, tax rates, currency, and system-wide defaults.
No module matches that search. Ask us on WhatsApp; custom modules can be built.
Built with African operations in mind
Practical tools for the way business works here
Designed for organizations operating in Ghana and across Africa, where teams may need clear multi-branch oversight, Ghana cedi reporting, Mobile Money and cash collection visibility, SMS or WhatsApp communication, and practical workflows for local operations. Specific integrations and regulatory requirements are confirmed during solution scoping.
- âHandles sachet and bottled products in bags, packs and cartons
- âDepots, vans and distributors tracked separately
- âDaily collections via cash and Mobile Money reconciled by route
Local payment realitiesCash, bank and Mobile Money workflows can be assessed for your setup.
Branch-level visibilityDiscuss location-based access, reporting and management controls.
TondeSoft · Ghana
Local understanding. Connected business systems.
A day with PurewaterFactoryERP
See how a typical day flows
The production lead logs the dayâs bags of sachet water against sachet film and treatment inputs used, QC records the checks, and dispatch loads vans to depots while returns and unsold stock are recorded at day end.
Illustrative scenario. Actual workflows are configured with your team during implementation.
Who uses it
One system, the right view for every role
Role-based access helps each person see and do what their job requires.
Factory Manager
Monitors output, losses, cost and sales.
Production / QC Staff
Record production runs and quality checks.
Sales & Distribution
Manage depots, van sales and customer orders.
Accountant
Tracks costs, receipts and outstanding balances.
More capabilities
Built for the details of your industry
Production Batches
Record each run with date, shift, machine and output.
Packaging Materials
Track sachet film, bottles, caps and labels against production.
Quality Control Logs
Capture treatment and quality checks for traceability.
Depot & Van Sales
Load vehicles, record sales and returns and reconcile cash.
Distributor Accounts
Maintain credit limits, payments and statements.
Machine Maintenance
Schedule servicing and record downtime.
Reports & insight
Reports your management team can act on
- â Production output by shift
- â Packaging film and input usage
- â Quality-check log
- â Depot and van sales
- â Customer balances and returns
- â Cost per bag/bottle
Dashboard image is illustrative. Report content is agreed during implementation.
Your workflow, step by step
From first task to final report in 5 connected steps
- 1
Plan the run
Set daily production targets and issue materials.
- 2
Produce & check
Log output and quality checks per shift.
- 3
Store & dispatch
Move finished goods to depots and vans.
- 4
Sell & collect
Record sales, returns and collections per route.
- 5
Review
Compare cost, output and margin by product.
Is it right for you?
This fits ifâŠ
- âYou produce sachet or bottled water
- âYou sell through depots, vans or distributors
- âYou want to track film and bag usage
- âYou need clearer margin figures
What you will need
To get started
- âAn office PC and optional tablets for sales staff
- âProduct list and price levels
- âCurrent stock and distributor balances
Exact hardware and connectivity are confirmed during your consultation.
Your first win
What you can expect early
See daily output against film used.
- â Guided setup with your team
- â Your data imported where possible
- â Staff training and ongoing support
Scope and timelines are agreed after consultation.
How it works
From daily transactions to management insight
A practical operating cycle helps your team capture work consistently and gives management a clearer view of what is happening across the organization.
1
Register
Capture the people, products, services, locations or jobs your operation needs to manage.
2
Process
Move each transaction through the appropriate operational steps with clear responsibility and status.
3
Monitor
Review activity, exceptions, balances and performance using consolidated operational views.
4
Improve
Use reports and historical records to identify bottlenecks, control costs and plan next actions.
Your operation
One clearer picture.
Organized records. Connected processes. Better oversight.
Made to fit your organization
Your business is unique. Your software should reflect that.
During consultation, TondeSoft can review your current processes, reporting needs, branches, staff roles and deployment preferences to define the right configuration for PurewaterFactoryERP.
- â Review of your current operating workflow
- â Discussion of modules, user roles and approvals
- â Data migration and deployment planning, where required
- â Staff orientation, support and future enhancement planning
Discuss your requirements
Tell us how your organization works. We will help identify the most suitable modules and implementation approach.
Talk to a TondeSoft ConsultantVisibility & control
Make informed decisions with organized information
Review transaction history, outstanding tasks, operational activity and management summaries in a structured way. Reporting options can be agreed during implementation to reflect the indicators that matter to your team.
Deployment conversation
Start with the requirements that matter most
Whether you operate one location or multiple branches, discuss users, data, devices, integrations, hosting and support needs with our team before deployment.
Request product information âFrequently asked questions
Planning your PurewaterFactoryERP implementation
A few practical answers to help your team take the next step.
Can we track sales by distributor or depot?+
Yes. Sales, balances and returns can be tracked per depot, van or distributor.
Can quality-check results be recorded?+
Quality inspection records can be captured and linked to production runs.
Can we track returns?+
Returned and damaged goods can be recorded and reported.
Can we see profit per product size?+
Cost and sales reports can show margins by product.
Can we manage several products?+
Sachet and bottle sizes can all be tracked separately.
Can we track van cash?+
Van loads and collections are reconciled daily.
Can we record maintenance?+
Machine servicing can be logged.
Can the system support more than one branch or location?+
Multi-location requirements can be reviewed during configuration, including user access, location-level activity and consolidated management reporting.
Can the system be adapted to our existing workflow?+
Yes. TondeSoft can review your current process, required approvals, reports and user roles to define the appropriate implementation scope.
How do we get pricing and a demonstration?+
Contact the TondeSoft team with your organization type, number of users and key requirements. We can then arrange a product discussion and provide a suitable proposal.
Take the next step
Ready to explore PurewaterFactoryERP?
Request a tailored walkthrough, discuss your business requirements and find out how TondeSoft can help streamline your operations.