One connected workspace
Keep essential operational information together instead of relying on disconnected notebooks, spreadsheets and messaging threads.
TondeSoft · Enterprise Operations
⛪Industry-focused business software
ChurchERP
Holistic church administration software honoring ministry workflows. Manages member directory, branch networks, pastoral visitation schedules, digital tithe collections via Mobile Money, and transparent financial stewardship reports.
Organize members, departments, attendance, giving, events, pastoral records, expenses and church financial reporting.
✓ Workflow-focused✓ Management visibility✓ Configurable deployment✓ 31 modules in the catalogue
Designed for
Enterprise Operations
Product focus
Connected operations
TondeSoft approach
Software that adapts to the way your business works.
A better way to manage
Care for your members and steward every offering with transparency
ChurchERP helps leaders keep member records, track attendance, manage ministries and report on giving. Finance teams get clear records, and pastors get information to care for people.
Ideal for: Churches, mega-ministries, dioceses, faith-based non-profit organizations.
Clearer accountability
Give team members defined responsibilities and help managers review actions, approvals and outstanding work.
Better business visibility
Use structured records and reports to understand activity, identify exceptions and make more informed decisions.
Designed around your operation
Discuss your branches, approval steps, reports and local operating requirements during product configuration.
Designed around your industry
Solve the everyday coordination challenges
A useful management system should connect the work people do every day with the information owners and supervisors need to make decisions.
Where work gets disconnected
Membership, attendance, departments, events, giving, welfare and expenditure need transparent and respectful administration.
How the system helps coordinate it
Maintain member records, ministry groups, attendance, event registrations, giving entries, expenses and approval workflows.
What decision-makers can review
Review participation, giving summaries, event activity, fund movements and budget performance with appropriate access controls.
Problems we solve
Common headaches in enterprise operations, and how ChurchERP addresses them
Member details scattered across books
How it helps
A single directory of members, families and groups.
Visitors who are never followed up
How it helps
Visitor records assign follow-up to the right person.
Giving records hard to reconcile
How it helps
Entries are linked to funds, services and receipt references.
Before and after
What changes when your team switches to ChurchERP
Without a system
With ChurchERP
✗ Attendance estimated
✓ Attendance recorded and trended
✗ Announcements delivered by word of mouth
✓ Messages to groups where enabled
✗ Annual report compiled in a rush
✓ Financial summaries on demand
System capabilities
Explore the ChurchERP modules
A closer look at the functions that can support your day-to-day activities. The final module setup can be aligned to your organization’s processes.
MODULE 01✳
Member Census & Life Event Directory
Maintain member profiles, account activity and service history with clear transaction references.
MODULE 02✳
Digital Tithe & Offering Portal
Manage digital tithe & offering portal with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 03✳
Department & Cell Fellowship Rosters
Manage department & cell fellowship rosters with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 04✳
Pastoral SMS & Devotional Dispatch
Manage pastoral sms & devotional dispatch with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 05✳
Annual Audit Financial Reporting
Turn daily activity into useful summaries for supervisors, owners and management.
MODULE 06✳
User roles and access control
Manage user roles and access control with consistent records, clear ownership and information that can be reviewed by the right team members.
Module explorer
Everything inside ChurchERP
Search the 31 modules covered in the feature catalogue to find the exact function you need.
Dashboard
A real-time command centre giving church leadership an at-a-glance view of membership growth, attendance trends, giving totals, and upcoming events…
Membership
A complete digital register of every church member, including personal details, membership status, and history, replacing paper registers with a…
Family Records
Groups members into household and family units, making it easy to track family relationships, communicate with entire households, and understand the…
Visitors
Captures and follows up on first-time and returning visitors, helping pastoral teams track engagement and convert visitors into active members.
Cell Fellowship
Manages small groups, cell churches, or home fellowships, including membership, leadership, meeting schedules, and growth tracking.
Branches
Coordinates multiple church branches or campuses from one system, giving central oversight while allowing each branch to manage its own local records.
Pastoral Care
Enables pastors to log counselling sessions, prayer requests, hospital visits, and follow-ups, ensuring every member receives timely spiritual and…
Prayer
A dedicated module for submitting, tracking, and responding to prayer requests, keeping the prayer ministry organised and responsive.
Marriage Management
Manages marriage counselling, wedding registrations, and related documentation, streamlining the entire process from counselling to ceremony.
Children's Ministry
Handles registration, attendance, and safety check-in/check-out for children's church, giving parents and workers peace of mind.
Sunday School
Organises classes, curricula, teachers, and learner progress for Sunday School programmes across all age groups.
Tithes & Giving
Records tithes, offerings, and donations per member or anonymously, with automated statements and giving history for accountability and tax purposes.
Financial Accounting
A full church accounting suite covering income, expenditure, budgets, and financial reporting, keeping the ministry's finances transparent and…
Asset Management
Tracks church-owned assets such as equipment, vehicles, and property, including maintenance schedules and depreciation.
Inventory & Store
Manages stock for church stores, bookshops, or supplies, tracking inventory levels, sales, and restocking needs.
Welfare Management
Coordinates welfare support, benevolence funds, and assistance programmes for members in need, with full tracking of requests and disbursements.
Events
Plans, schedules, and manages church events and programmes, from registration through to post-event reporting.
Ministries
Organises church ministries and departments, their members, leaders, and activities, all in one structured module.
Volunteer Management
Recruits, schedules, and tracks volunteers serving across ministries, simplifying rostering and recognising service.
Evangelism & Missions
Tracks outreach campaigns, mission trips, and evangelism activities, including converts, follow-up, and mission funding.
Projects
Manages church building projects and initiatives with timelines, budgets, and progress tracking from planning to completion.
Communication
Sends bulk SMS, email, and in-app announcements to members, groups, or branches, keeping the whole congregation informed.
Sermons & Media
Archives sermons, videos, and audio recordings for members to revisit, share, or catch up on missed services.
Notifications
Delivers automated alerts and reminders for events, birthdays, follow-ups, and pastoral tasks, so nothing falls through the cracks.
Alfred
ChurchERP's built-in AI assistant, helping staff quickly find records, generate reports, and get guided answers from within the system.
Human Resources
Manages church staff records, payroll, leave, and performance, bringing standard HR practice to ministry administration.
Document Management
Securely stores and organises church documents, certificates, and files, with controlled access for authorised users.
Reports & Analytics
Generates detailed reports and visual analytics across membership, finance, and attendance, supporting data-driven leadership decisions.
Security & Users
Controls system access with role-based permissions, ensuring each staff member or leader only sees what they are authorised to.
Company Setup
Configures core organisational settings, such as branch details, denominational information, and system-wide defaults.
Settings
Customises the ChurchERP system to match each church's preferences, workflows, and operational needs.
No module matches that search. Ask us on WhatsApp; custom modules can be built.
Built with African operations in mind
Practical tools for the way business works here
Designed for organizations operating in Ghana and across Africa, where teams may need clear multi-branch oversight, Ghana cedi reporting, Mobile Money and cash collection visibility, SMS or WhatsApp communication, and practical workflows for local operations. Specific integrations and regulatory requirements are confirmed during solution scoping.
- ✓Tithes, offerings, pledges and project funds can be tracked separately
- ✓Mobile Money giving records can be captured with references
- ✓Suitable for single congregations and multi-branch churches
Local payment realitiesCash, bank and Mobile Money workflows can be assessed for your setup.
Branch-level visibilityDiscuss location-based access, reporting and management controls.
TondeSoft · Ghana
Local understanding. Connected business systems.
A day with ChurchERP
See how a typical day flows
On Sunday, ushers record attendance, offerings are counted by a team and entered with receipt references, and the treasurer reports tithes, offerings and project funds; on Monday, the secretary follows up with first-time visitors.
Illustrative scenario. Actual workflows are configured with your team during implementation.
Who uses it
One system, the right view for every role
Role-based access helps each person see and do what their job requires.
Pastor / Overseer
Reviews growth, attendance and giving summaries.
Secretary
Maintains member records and follow-up.
Treasurer / Finance Team
Records giving, expenses and funds.
Department Heads
Manage ministry groups and events.
More capabilities
Built for the details of your industry
Member Directory
Profiles, families, cell groups and life events.
Attendance Tracking
Services, cell meetings and events.
Giving & Funds
Tithes, offerings, pledges and project funds with receipts.
Visitor Follow-up
Capture first-time visitors and assign follow-up.
Events & Programmes
Plan events, registrations and volunteers.
Bulk SMS / Announcements
Send notices to members where messaging is enabled.
Reports & insight
Reports your management team can act on
- ✓ Attendance trends
- ✓ Giving by fund and period
- ✓ Expenses against budget
- ✓ Membership growth
- ✓ First-time visitor follow-up
- ✓ Event registrations
Dashboard image is illustrative. Report content is agreed during implementation.
Your workflow, step by step
From first task to final report in 5 connected steps
- 1
Register members
Add families, groups and roles.
- 2
Record attendance
Capture services and meetings.
- 3
Record giving
Log tithes, offerings and pledges with receipts.
- 4
Care & follow up
Assign follow-up for visitors and members.
- 5
Report
Share summaries with leadership.
Is it right for you?
This fits if…
- ✓You lead a church or ministry
- ✓You track members and attendance
- ✓You want clearer financial records
- ✓You have multiple branches or cells
What you will need
To get started
- ●A PC or tablet in the church office
- ●Member list
- ●List of funds and departments
Exact hardware and connectivity are confirmed during your consultation.
Your first win
What you can expect early
Produce a clean attendance and giving summary after the next service.
- ✓ Guided setup with your team
- ✓ Your data imported where possible
- ✓ Staff training and ongoing support
Scope and timelines are agreed after consultation.
How it works
From daily transactions to management insight
A practical operating cycle helps your team capture work consistently and gives management a clearer view of what is happening across the organization.
1
Register
Capture the people, products, services, locations or jobs your operation needs to manage.
2
Process
Move each transaction through the appropriate operational steps with clear responsibility and status.
3
Monitor
Review activity, exceptions, balances and performance using consolidated operational views.
4
Improve
Use reports and historical records to identify bottlenecks, control costs and plan next actions.
Your operation
One clearer picture.
Organized records. Connected processes. Better oversight.
Made to fit your organization
Your business is unique. Your software should reflect that.
During consultation, TondeSoft can review your current processes, reporting needs, branches, staff roles and deployment preferences to define the right configuration for ChurchERP.
- ✓ Review of your current operating workflow
- ✓ Discussion of modules, user roles and approvals
- ✓ Data migration and deployment planning, where required
- ✓ Staff orientation, support and future enhancement planning
Discuss your requirements
Tell us how your organization works. We will help identify the most suitable modules and implementation approach.
Talk to a TondeSoft ConsultantVisibility & control
Make informed decisions with organized information
Review transaction history, outstanding tasks, operational activity and management summaries in a structured way. Reporting options can be agreed during implementation to reflect the indicators that matter to your team.
Deployment conversation
Start with the requirements that matter most
Whether you operate one location or multiple branches, discuss users, data, devices, integrations, hosting and support needs with our team before deployment.
Request product information ↗Frequently asked questions
Planning your ChurchERP implementation
A few practical answers to help your team take the next step.
Is giving information private?+
Access can be limited to authorized finance roles.
Can several branches be managed?+
Branch-level records and consolidated reports can be configured.
Who can see giving details?+
Giving records can be restricted to authorized finance roles.
Can we manage cell groups and departments?+
Yes. Groups, leaders and rosters can be configured.
Can we separate tithes and offerings?+
Yes. Funds can be configured separately.
Can we print receipts?+
Receipt printing can be configured.
Can leaders see only their groups?+
Role-based access can limit views.
Can the system support more than one branch or location?+
Multi-location requirements can be reviewed during configuration, including user access, location-level activity and consolidated management reporting.
Can the system be adapted to our existing workflow?+
Yes. TondeSoft can review your current process, required approvals, reports and user roles to define the appropriate implementation scope.
How do we get pricing and a demonstration?+
Contact the TondeSoft team with your organization type, number of users and key requirements. We can then arrange a product discussion and provide a suitable proposal.
Take the next step
Ready to explore ChurchERP?
Request a tailored walkthrough, discuss your business requirements and find out how TondeSoft can help streamline your operations.