One connected workspace
Keep essential operational information together instead of relying on disconnected notebooks, spreadsheets and messaging threads.
TondeSoft · Security & Logistics
🛡️Industry-focused business software
SecurityGuardERP
Total command and operations software for private security agencies. Verifies guard clock-in via GPS/biometrics, monitors NFC/RFID patrol checkpoints in real time, logs security incident dispatches, and bills clients by exact posted guard hours.
Coordinate guards, sites, duty rosters, attendance, patrols, incidents, equipment, client billing and payroll information.
✓ Workflow-focused✓ Management visibility✓ Configurable deployment✓ 28 modules in the catalogue
Designed for
Security & Logistics
Product focus
Connected operations
TondeSoft approach
Software that adapts to the way your business works.
A better way to manage
Deploy guards confidently and bill clients accurately
SecurityGuardERP helps agencies plan rosters, confirm attendance, record patrols and manage incidents. Operations teams see coverage, and finance teams bill from verified hours.
Ideal for: Private security companies, facility protection firms, VIP security contractors.
Clearer accountability
Give team members defined responsibilities and help managers review actions, approvals and outstanding work.
Better business visibility
Use structured records and reports to understand activity, identify exceptions and make more informed decisions.
Designed around your operation
Discuss your branches, approval steps, reports and local operating requirements during product configuration.
Designed around your industry
Solve the everyday coordination challenges
A useful management system should connect the work people do every day with the information owners and supervisors need to make decisions.
Where work gets disconnected
Agencies must coordinate client sites, guard rosters, relief coverage, attendance, patrol evidence and incident response.
How the system helps coordinate it
Assign guards to posts, publish duty rosters, capture attendance, record patrol checkpoints and escalate incidents.
What decision-makers can review
Monitor post coverage, lateness, patrol completion, incidents, equipment and client billing against deployed hours.
Problems we solve
Common headaches in security & logistics, and how SecurityGuardERP addresses them
Posts left uncovered
How it helps
Rosters and attendance show gaps before clients complain.
Patrols claimed but not evidenced
How it helps
Checkpoint and supervisor records support patrol reports.
Disputes over billed hours
How it helps
Billing is based on rostered and attended hours.
Before and after
What changes when your team switches to SecurityGuardERP
Without a system
With SecurityGuardERP
✗ Paper duty rosters
✓ Digital rosters by post and shift
✗ Incident reports by phone
✓ Recorded and escalated incident reports
✗ Manual payroll inputs
✓ Attendance-based payroll data
System capabilities
Explore the SecurityGuardERP modules
A closer look at the functions that can support your day-to-day activities. The final module setup can be aligned to your organization’s processes.
MODULE 01✳
Guard Shift Rostering & Relief Posting
Coordinate duty assignments, attendance, site coverage and incident reporting across client locations.
MODULE 02✳
Real-Time NFC/QR Guard Patrol Verification
Coordinate duty assignments, attendance, site coverage and incident reporting across client locations.
MODULE 03✳
Immediate Security Incident & Panic Dispatch
Manage immediate security incident & panic dispatch with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 04✳
Uniform, Kitting & Equipment Asset Tracking
Manage uniform, kitting & equipment asset tracking with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 05✳
Client Guard-Hour Billing & Payroll Sync
Coordinate duty assignments, attendance, site coverage and incident reporting across client locations.
MODULE 06✳
User roles and access control
Manage user roles and access control with consistent records, clear ownership and information that can be reviewed by the right team members.
Module explorer
Everything inside SecurityGuardERP
Search the 28 modules covered in the feature catalogue to find the exact function you need.
Executive Dashboard
A real-time command centre summarising deployed guards, active sites, incidents and revenue, giving management an instant overview of the entire…
Live GPS Radar & Dispatch
Tracks guard and patrol-vehicle locations on a live map, letting controllers dispatch the nearest available resource and verify that guards are where…
Security Guard Register
A complete digital record of every guard on your books — personal details, licences and deployment history — kept in one searchable database.
Administrative Staff
Manages records for office and management staff separately from field guards, covering roles, departments and reporting lines.
Recruitment & Vetting
Tracks applicants through recruitment and background vetting, ensuring every new guard is properly screened before deployment.
Training & Certification
Records training completed and certifications held by each guard, with visibility into what's expiring so
Leave & Disciplinary
Manages leave requests and disciplinary records for guards and staff, keeping HR processes consistent
Digital Guard ID & Verify
Issues digital ID credentials that clients and supervisors can verify instantly, confirming a guard's identity and authorisation on the spot.
Clients & Contracts
Manages client accounts and service contracts, including coverage terms and renewal dates, so nothing
Sites, Posts & Checkpoints
Defines every guarded site, post and checkpoint, giving a structured map of where coverage is required and what each post entails.
Duty Rostering & Shifts
Builds and manages guard shift rosters across all sites, making it easy to plan coverage and avoid gaps
Attendance & Timecard
Records guard clock-in and clock-out times at each post, producing accurate timecards for payroll and
Guard Replacements
Tracks and manages last-minute guard replacements, so a no-show or emergency never leaves a post uncovered without a record of what happened.
Field Supervision Logs
Logs site visits and inspections carried out by supervisors, documenting guard performance and post
Incidents & AI Legal DAR
Captures incident reports from the field and uses AI assistance to help draft legally sound Daily Activity Reports (DAR), speeding up documentation…
Client Complaints & SLA
Logs client complaints and tracks them against service-level agreements, ensuring issues are resolved on time and contract commitments are met.
Guard Payroll Engine
Calculates guard salaries automatically from rostered shifts and attendance records, reducing manual payroll work and payment errors.
Client Billing & Invoicing
Generates client invoices directly from contracted hours and services rendered, keeping billing accurate and tightly linked to actual deployment.
Payments & Expenses
Tracks incoming client payments and outgoing business expenses, giving a clear, up-to-date view of
Double-Entry Accounting
A full double-entry accounting engine underpins the system, ensuring every transaction is properly recorded and your books stay balanced.
Uniforms & Guard Equipment
Tracks uniforms, radios and other equipment issued to each guard, so assets are accounted for and can be recovered when a guard leaves.
Fleet & Patrol Vehicles
Manages patrol vehicles and fleet assets, including assignments, maintenance and usage, keeping mobile patrol operations organised.
Mobile Guard Terminal
A mobile app for guards in the field to clock in, log incidents and check duty instructions, keeping them connected to head office from any post.
Client Portal Experience
Gives clients secure online access to their site reports, guard schedules and invoices, improving transparency without extra phone calls or emails.
Reports & Analytics Center
Generates detailed operational and financial reports across guards, sites and clients, helping management track performance and plan ahead.
System Users & Access
Role-based access control lets administrators define exactly what each user can see and do within the system, protecting sensitive client and guard…
Settings & Multi-Branch
Configures system-wide preferences and supports multiple branches or regional offices operating from
Immutable Audit Trail
Keeps a tamper-proof log of critical actions taken in the system, providing a reliable audit trail for compliance, disputes and internal review.
No module matches that search. Ask us on WhatsApp; custom modules can be built.
Built with African operations in mind
Practical tools for the way business works here
Designed for organizations operating in Ghana and across Africa, where teams may need clear multi-branch oversight, Ghana cedi reporting, Mobile Money and cash collection visibility, SMS or WhatsApp communication, and practical workflows for local operations. Specific integrations and regulatory requirements are confirmed during solution scoping.
- ✓Suited to residential, commercial and industrial guard contracts
- ✓Client billing and guard payments in cedis
- ✓Supports supervisors working across many sites
Local payment realitiesCash, bank and Mobile Money workflows can be assessed for your setup.
Branch-level visibilityDiscuss location-based access, reporting and management controls.
TondeSoft · Ghana
Local understanding. Connected business systems.
A day with SecurityGuardERP
See how a typical day flows
The operations officer publishes next week’s roster across 18 client sites, guards check in on duty, a supervisor records a patrol, an incident is escalated, and month-end billing is based on deployed hours.
Illustrative scenario. Actual workflows are configured with your team during implementation.
Who uses it
One system, the right view for every role
Role-based access helps each person see and do what their job requires.
Operations Manager
Monitors coverage, incidents and client service.
Supervisors
Visit sites, verify guards and log patrols.
Guards
Check in, patrol and report incidents.
Accounts / HR
Prepare billing and payroll inputs.
More capabilities
Built for the details of your industry
Guard Profiles
Records, documents, training and assignments.
Site & Post Management
Manage client sites, posts and requirements.
Duty Rosters
Plan shifts, relief and overtime.
Patrol & Checkpoints
Record rounds and exceptions.
Incident Reporting
Log, escalate and review incidents.
Equipment & Uniforms
Track items issued to guards.
Reports & insight
Reports your management team can act on
- ✓ Roster and post coverage
- ✓ Attendance and lateness
- ✓ Patrol completion
- ✓ Incident log
- ✓ Equipment issued
- ✓ Client billing summary
Dashboard image is illustrative. Report content is agreed during implementation.
Your workflow, step by step
From first task to final report in 5 connected steps
- 1
Win the contract
Record client, sites and required posts.
- 2
Roster
Assign guards to shifts.
- 3
Verify
Capture attendance and patrols.
- 4
Respond
Log and escalate incidents.
- 5
Bill & pay
Invoice clients and prepare guard pay inputs.
Is it right for you?
This fits if…
- ✓You operate a security company
- ✓You manage many sites
- ✓You need accurate client billing
- ✓You want better supervision
What you will need
To get started
- ●A PC in operations
- ●Phones for supervisors
- ●Guard list and client sites
Exact hardware and connectivity are confirmed during your consultation.
Your first win
What you can expect early
See which posts are covered today.
- ✓ Guided setup with your team
- ✓ Your data imported where possible
- ✓ Staff training and ongoing support
Scope and timelines are agreed after consultation.
How it works
From daily transactions to management insight
A practical operating cycle helps your team capture work consistently and gives management a clearer view of what is happening across the organization.
1
Register
Capture the people, products, services, locations or jobs your operation needs to manage.
2
Process
Move each transaction through the appropriate operational steps with clear responsibility and status.
3
Monitor
Review activity, exceptions, balances and performance using consolidated operational views.
4
Improve
Use reports and historical records to identify bottlenecks, control costs and plan next actions.
Your operation
One clearer picture.
Organized records. Connected processes. Better oversight.
Made to fit your organization
Your business is unique. Your software should reflect that.
During consultation, TondeSoft can review your current processes, reporting needs, branches, staff roles and deployment preferences to define the right configuration for SecurityGuardERP.
- ✓ Review of your current operating workflow
- ✓ Discussion of modules, user roles and approvals
- ✓ Data migration and deployment planning, where required
- ✓ Staff orientation, support and future enhancement planning
Discuss your requirements
Tell us how your organization works. We will help identify the most suitable modules and implementation approach.
Talk to a TondeSoft ConsultantVisibility & control
Make informed decisions with organized information
Review transaction history, outstanding tasks, operational activity and management summaries in a structured way. Reporting options can be agreed during implementation to reflect the indicators that matter to your team.
Deployment conversation
Start with the requirements that matter most
Whether you operate one location or multiple branches, discuss users, data, devices, integrations, hosting and support needs with our team before deployment.
Request product information ↗Frequently asked questions
Planning your SecurityGuardERP implementation
A few practical answers to help your team take the next step.
Can we bill clients by hours deployed?+
Billing inputs can be derived from rosters and attendance records.
Can incidents be escalated?+
Incident records and escalation steps can be configured.
Can clients receive reports?+
Agreed incident and attendance summaries can be shared with clients.
Can we track uniforms and equipment?+
Issue and return records can be maintained.
Can we handle overtime and relief guards?+
Yes. Rosters can include relief and overtime.
Can supervisors record visits?+
Supervisor visits can be logged.
Can we track guard documents?+
Documents and training can be stored.
Can the system support more than one branch or location?+
Multi-location requirements can be reviewed during configuration, including user access, location-level activity and consolidated management reporting.
Can the system be adapted to our existing workflow?+
Yes. TondeSoft can review your current process, required approvals, reports and user roles to define the appropriate implementation scope.
How do we get pricing and a demonstration?+
Contact the TondeSoft team with your organization type, number of users and key requirements. We can then arrange a product discussion and provide a suitable proposal.
Take the next step
Ready to explore SecurityGuardERP?
Request a tailored walkthrough, discuss your business requirements and find out how TondeSoft can help streamline your operations.