One connected workspace
Keep essential operational information together instead of relying on disconnected notebooks, spreadsheets and messaging threads.
TondeSoft · Education & Health
💊Industry-focused business software
PharmacyERP
Retail and wholesale pharmacy management system compliant with national food and drugs authorities. Features instant barcode scanning, supplier purchase orders, drug expiration forecasting, and regulated narcotics logging.
Manage medicine purchasing, batch and expiry control, dispensing, point-of-sale, prescriptions, supplier accounts and pharmacy reporting.
✓ Workflow-focused✓ Management visibility✓ Configurable deployment✓ 22 modules in the catalogue
Designed for
Education & Health
Product focus
Connected operations
TondeSoft approach
Software that adapts to the way your business works.
A better way to manage
Dispense safely, track every batch and cut expiry losses
PharmacyERP records each delivery by batch and expiry, supports prescription dispensing and shows what is selling. Pharmacists and owners get control over stock, margins and supplier balances.
Ideal for: Community pharmacies, hospital dispensaries, wholesale pharmaceutical distributors.
Clearer accountability
Give team members defined responsibilities and help managers review actions, approvals and outstanding work.
Better business visibility
Use structured records and reports to understand activity, identify exceptions and make more informed decisions.
Designed around your operation
Discuss your branches, approval steps, reports and local operating requirements during product configuration.
Designed around your industry
Solve the everyday coordination challenges
A useful management system should connect the work people do every day with the information owners and supervisors need to make decisions.
Where work gets disconnected
Medicine availability, batch traceability, expiry dates, prescriptions, supplier purchasing and daily sales must be controlled.
How the system helps coordinate it
Manage medicine catalogue, batch receiving, expiry alerts, prescription dispensing, point-of-sale, returns and supplier accounts.
What decision-makers can review
Review fast-moving medicines, near-expiry stock, reorder needs, gross margin, controlled-item records and cashier reconciliation.
Problems we solve
Common headaches in education & health, and how PharmacyERP addresses them
Medicines expiring on the shelf
How it helps
Near-expiry reports prompt timely rotation and supplier returns.
Not knowing what sold and what is left
How it helps
Every sale reduces stock by batch.
Supplier invoices piling up
How it helps
Supplier accounts track purchases and payments.
Before and after
What changes when your team switches to PharmacyERP
Without a system
With PharmacyERP
✗ Manual stock cards
✓ Batch-level stock records
✗ Prices updated in notebooks
✓ Central price lists and margins
✗ Prescription details forgotten
✓ Prescription records stored with dispensing
System capabilities
Explore the PharmacyERP modules
A closer look at the functions that can support your day-to-day activities. The final module setup can be aligned to your organization’s processes.
MODULE 01✳
Batch Expiry Date Early Warning Alerts
Trace batches, dates and movements so teams can investigate quality, expiry or production issues.
MODULE 02✳
Doctor Prescription Verification & Dispense
Support prescription review, dispensing records and medicine traceability in the pharmacy workflow.
MODULE 03✳
Generic Drug Substitute Matching
Manage generic drug substitute matching with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 04✳
Wholesale Pack Breakdown Pricing
Manage wholesale pack breakdown pricing with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 05✳
National FDA Regulatory Audit Reports
Turn daily activity into useful summaries for supervisors, owners and management.
MODULE 06✳
User roles and access control
Manage user roles and access control with consistent records, clear ownership and information that can be reviewed by the right team members.
Module explorer
Everything inside PharmacyERP
Search the 22 modules covered in the feature catalogue to find the exact function you need.
Dashboard
Provides an at-a-glance operational view of the pharmacy — the central starting point for navigating key activities and monitoring the business.
POS / Sales
Supports the front-line sales workflow, giving staff a dedicated point for processing pharmacy transactions and serving customers efficiently.
Sales History
Provides a historical view of sales transactions so users can review previous activity, trace transactions and support reconciliation or reporting.
Inventory
Central stock-management area for keeping track of medicines and other pharmacy items, supporting better stock visibility and control.
Procurement
Supports purchasing and replenishment workflows, helping the pharmacy manage the process of acquiring stock from suppliers.
Stock Transfers
Provides a structured way to move stock between branches, stores or designated stock locations while maintaining an auditable transfer process.
Patients
Provides a dedicated area for managing patient records and keeping patient-related information organized within the pharmacy system.
Prescriptions
Supports prescription-related workflows, helping staff record, review and manage medicines supplied against prescriptions.
Expiry Tracker
Helps staff identify and monitor products approaching expiry so action can be taken before stock becomes unusable.
Spoilage
Provides a workflow for recording stock that is spoiled, damaged or otherwise unsuitable for sale, supporting inventory accountability.
Returns
Supports the recording and management of returned items or transactions, helping maintain accurate stock and transaction records.
NHIS Claims
Provides a dedicated workspace for managing National Health Insurance Scheme claim-related activity and keeping claim processing separate from…
Debtors
Helps track customers or accounts with outstanding balances, supporting follow-up and better visibility of money owed to the pharmacy.
Layaways
Provides a workflow for managing items or purchases placed on layaway, helping staff track the financial status of these arrangements.
Payouts
Records money paid out from the business, supporting clearer cash accountability and financial reconciliation.
Expenses
Provides a structured area for capturing business expenses so operating costs can be tracked and incorporated into financial oversight.
Payroll
Supports payroll-related administration, giving the business a dedicated place for managing staff pay information and payroll activity.
Accounting
Provides the broader accounting workspace for organizing and monitoring the financial side of pharmacy operations.
Reports
Brings business information into reportable form, supporting management review, analysis and decision-making across operational and financial areas.
Staff Management
Provides a central area for managing staff information and supporting the administration of employees using the pharmacy system.
Users & Roles
Controls system users and role-based access, helping organizations assign appropriate permissions to different categories of staff.
Settings
Provides the configuration area for adjusting system-level preferences and operational settings used by the ERP.
No module matches that search. Ask us on WhatsApp; custom modules can be built.
Built with African operations in mind
Practical tools for the way business works here
Designed for organizations operating in Ghana and across Africa, where teams may need clear multi-branch oversight, Ghana cedi reporting, Mobile Money and cash collection visibility, SMS or WhatsApp communication, and practical workflows for local operations. Specific integrations and regulatory requirements are confirmed during solution scoping.
- ✓Handles generic and branded products with multiple pack sizes
- ✓Cash and Mobile Money recorded at the counter
- ✓Controlled-item registers can be maintained for compliance review
Local payment realitiesCash, bank and Mobile Money workflows can be assessed for your setup.
Branch-level visibilityDiscuss location-based access, reporting and management controls.
TondeSoft · Ghana
Local understanding. Connected business systems.
A day with PharmacyERP
See how a typical day flows
A stock delivery is received with batch and expiry dates, the pharmacist dispenses against a prescription, the system warns of near-expiry stock, and the owner reviews sales and margin at closing.
Illustrative scenario. Actual workflows are configured with your team during implementation.
Who uses it
One system, the right view for every role
Role-based access helps each person see and do what their job requires.
Owner / Superintendent
Reviews stock, expiry exposure and margin.
Pharmacist
Dispenses and checks prescriptions and controlled items.
Cashier / Sales
Processes sales, returns and payments.
Purchasing
Raises orders and tracks supplier balances.
More capabilities
Built for the details of your industry
Medicine Catalogue
Maintain generics, brands, strengths and units.
Batch & Expiry Tracking
Receive and sell by batch with expiry alerts.
Prescription Records
Capture prescriber, patient and items dispensed.
Supplier Purchasing
Order, receive and track supplier invoices.
Customer Accounts
Handle credit customers and institutional accounts.
Multi-Branch Pharmacy
Transfer stock and consolidate reports across outlets.
Reports & insight
Reports your management team can act on
- ✓ Near-expiry and expired stock
- ✓ Fast and slow-moving medicines
- ✓ Sales by cashier and category
- ✓ Supplier purchases and balances
- ✓ Controlled-item register
- ✓ Reorder suggestions
Dashboard image is illustrative. Report content is agreed during implementation.
Your workflow, step by step
From first task to final report in 5 connected steps
- 1
Receive stock
Record invoices with batch and expiry.
- 2
Sell or dispense
Process prescriptions or over-the-counter sales.
- 3
Monitor stock
See low-stock and near-expiry lists.
- 4
Reorder
Raise supplier orders.
- 5
Review
Check margins, suppliers and sales.
Is it right for you?
This fits if…
- ✓You own a retail or wholesale pharmacy
- ✓You lose money to expired stock
- ✓You need prescription records
- ✓You manage several branches
What you will need
To get started
- ●A PC or POS terminal
- ●Barcode scanner (optional)
- ●Product list and opening stock
Exact hardware and connectivity are confirmed during your consultation.
Your first win
What you can expect early
Get a near-expiry list before items become losses.
- ✓ Guided setup with your team
- ✓ Your data imported where possible
- ✓ Staff training and ongoing support
Scope and timelines are agreed after consultation.
How it works
From daily transactions to management insight
A practical operating cycle helps your team capture work consistently and gives management a clearer view of what is happening across the organization.
1
Register
Capture the people, products, services, locations or jobs your operation needs to manage.
2
Process
Move each transaction through the appropriate operational steps with clear responsibility and status.
3
Monitor
Review activity, exceptions, balances and performance using consolidated operational views.
4
Improve
Use reports and historical records to identify bottlenecks, control costs and plan next actions.
Your operation
One clearer picture.
Organized records. Connected processes. Better oversight.
Made to fit your organization
Your business is unique. Your software should reflect that.
During consultation, TondeSoft can review your current processes, reporting needs, branches, staff roles and deployment preferences to define the right configuration for PharmacyERP.
- ✓ Review of your current operating workflow
- ✓ Discussion of modules, user roles and approvals
- ✓ Data migration and deployment planning, where required
- ✓ Staff orientation, support and future enhancement planning
Discuss your requirements
Tell us how your organization works. We will help identify the most suitable modules and implementation approach.
Talk to a TondeSoft ConsultantVisibility & control
Make informed decisions with organized information
Review transaction history, outstanding tasks, operational activity and management summaries in a structured way. Reporting options can be agreed during implementation to reflect the indicators that matter to your team.
Deployment conversation
Start with the requirements that matter most
Whether you operate one location or multiple branches, discuss users, data, devices, integrations, hosting and support needs with our team before deployment.
Request product information ↗Frequently asked questions
Planning your PharmacyERP implementation
A few practical answers to help your team take the next step.
Does it warn about expiring medicines?+
Yes. Expiry reports and alerts help teams act before stock expires.
Can it handle multiple pharmacies?+
Branch-level stock and consolidated reporting can be configured.
Can we handle wholesale and retail prices?+
Multiple price levels can be configured.
Can we track controlled drugs?+
Registers for controlled items can be configured with restricted access.
Can we sell by pack and by tablet?+
Multiple units of measure can be configured.
Can we track suppliers’ credit terms?+
Supplier accounts and balances are tracked.
Can we handle insurance customers?+
Account-based customers can be configured; scheme specifics are reviewed in scoping.
Can the system support more than one branch or location?+
Multi-location requirements can be reviewed during configuration, including user access, location-level activity and consolidated management reporting.
Can the system be adapted to our existing workflow?+
Yes. TondeSoft can review your current process, required approvals, reports and user roles to define the appropriate implementation scope.
How do we get pricing and a demonstration?+
Contact the TondeSoft team with your organization type, number of users and key requirements. We can then arrange a product discussion and provide a suitable proposal.
Take the next step
Ready to explore PharmacyERP?
Request a tailored walkthrough, discuss your business requirements and find out how TondeSoft can help streamline your operations.