One connected workspace
Keep essential operational information together instead of relying on disconnected notebooks, spreadsheets and messaging threads.
TondeSoft · Ăducation & santĂ©
đ«Industry-focused business software
SchoolERP
Complete institutional governance platform for basic schools, high schools, and colleges. Automates terminal assessment grading, fee invoices with Mobile Money reconciliation, teacher timetabling, and bus fleet routing.
Bring admissions, student records, academics, attendance, fees, examinations, communication and school administration together.
â Workflow-focusedâ Management visibilityâ Configurable deploymentâ 60 modules in the catalogue
Designed for
Ăducation & santĂ©
Product focus
Connected operations
TondeSoft approach
Software that adapts to the way your business works.
A better way to manage
Run admissions, classrooms, fees and results from one school record
SchoolERP keeps pupil records, attendance, assessments, timetables and fees connected. Teachers spend less time on paperwork, bursars see who has paid, and parents receive clearer information.
Ideal for: Private basic schools, international academies, senior high schools, colleges.
Clearer accountability
Give team members defined responsibilities and help managers review actions, approvals and outstanding work.
Better business visibility
Use structured records and reports to understand activity, identify exceptions and make more informed decisions.
Designed around your operation
Discuss your branches, approval steps, reports and local operating requirements during product configuration.
Designed around your industry
Solve the everyday coordination challenges
A useful management system should connect the work people do every day with the information owners and supervisors need to make decisions.
Where work gets disconnected
Admissions, attendance, lesson records, examinations, fees and parent communication can become difficult to coordinate across classes and terms.
How the system helps coordinate it
Manage student lifecycle, class lists, timetables, assessments, report cards, fee invoices and communication workflows.
What decision-makers can review
Monitor enrolment, attendance, academic performance, fee balances and activity by class, term or campus.
Problems we solve
Common headaches in education & health, and how SchoolERP addresses them
Fee arrears that nobody can see clearly
How it helps
Invoices, payments and balances are tracked per pupil, class and term.
Report cards compiled by hand
How it helps
Scores flow into configurable report cards and rankings.
Attendance recorded on paper
How it helps
Daily attendance is captured by class and summarised for follow-up.
Before and after
What changes when your team switches to SchoolERP
Without a system
With SchoolERP
â Separate registers for each class
â One pupil record from admission to graduation
â Parents asking for balances by phone
â Balances and notices shared through configured channels
â Results delayed at end of term
â Report cards generated from entered scores
System capabilities
Explore the SchoolERP modules
A closer look at the functions that can support your day-to-day activities. The final module setup can be aligned to your organizationâs processes.
MODULE 01âł
Automated Terminal Report Cards with Positions
Turn daily activity into useful summaries for supervisors, owners and management.
MODULE 02âł
Student School Fees Invoice & MoMo Payment Portal
Record collections and payment methods, then review unsettled balances and daily reconciliation.
MODULE 03âł
Staff Biometric Attendance & Lesson Notes
Assign responsibilities, monitor attendance or work allocation and keep team records organized.
MODULE 04âł
School Bus Fleet Route & Pickup Alerts
Manage school bus fleet route & pickup alerts with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 05âł
Parent Portal & Bulk SMS Academic Notices
Manage parent portal & bulk sms academic notices with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 06âł
User roles and access control
Manage user roles and access control with consistent records, clear ownership and information that can be reviewed by the right team members.
Module explorer
Everything inside SchoolERP
Search the 60 modules covered in the feature catalogue to find the exact function you need.
Administration Portal
School management and authorized administrators can manage students, admissions, academics, finance, staff & HR, operations, communication, reportsâŠ
Academics / Staff Portal
Teachers and academic staff can access relevant classes, subjects, timetables, lesson plans, attendance, examinations, mark entry, results, reportâŠ
Parent Portal
Parents/guardians can securely access relevant student information, academic progress, attendance, fees/invoices, report cards, communication andâŠ
SMS Integration
Send school notices, reminders, alerts, fee notifications, attendance messages, announcements and other approved communications to parentsâŠ
Mobile Money Integration
Enable digital fee/payment workflows through mobile money integration, helping parents make payments conveniently while supporting payment trackingâŠ
Admissions
Manage admission workflows and maintain organized records from application through enrollment.
All Students
Search, view and manage the complete student register.
Add Student
Create and maintain detailed student profiles.
Student ID Cards
Manage student identification records and ID card administration.
Guardians
Maintain parent and guardian information and link guardians to students.
Student Promotion
Move students to the next class or level while maintaining organized records.
Classes & Streams
Set up classes, streams and academic groupings.
Subjects
Create and manage subjects taught across classes and levels.
Timetable
Organize class and subject schedules.
Lesson Plans
Prepare, organize and manage lesson plans.
Examinations
Manage examinations and assessment workflows.
Mark Entry
Enter and manage assessment and examination marks.
Skills & Behavior
Record learner skills, competencies and behavioral observations.
Results
Compile and review academic results.
Report Cards
Prepare structured report cards for parents and guardians.
Finance Overview
View consolidated school financial activities.
Invoices
Create and manage invoices and payment obligations.
Bulk Bill by Class
Generate billing for groups of students efficiently.
Fee Schedules
Define and manage school fee structures and payment schedules.
Payments
Record, track and manage student payments received against invoices and school fees.
Feeding Fees
Manage student feeding charges and related fee records as part of the school's finance operations.
Accounting
Maintain accounting records and support financial tracking.
Expenses
Record and monitor school expenses.
Scholarships & Discounts
Manage approved scholarships, concessions and discounts.
All Staff
Maintain a central staff register.
Add Staff
Create staff profiles and employment information.
Departments
Organize employees into departments.
Staff Attendance
Track staff attendance and availability.
Staff ID Cards
Manage staff identification and ID card administration.
Leave Requests
Receive, manage and track leave requests.
Payroll
Support organized payroll and compensation administration.
Substitute Teachers
Coordinate substitute-teacher assignments.
LMS Dashboard
Provide an overview of learning-management activities.
Online Exams (CBT)
Support computer-based examinations and online assessment.
Health & Clinic
Maintain relevant student health and clinic records.
Behavior & Discipline
Record incidents, disciplinary actions and follow-up activities.
Alumni Network
Maintain alumni information and engagement.
Complaints & Suggestions
Receive, record and follow up on complaints, suggestions and feedback.
Library
Manage library-related activities and records.
Hostel
Support boarding/hostel administration.
Transport
Manage school transport information and operations.
Inventory
Track school assets, supplies and inventory.
Calendar & Events
Plan and manage school events and important dates.
Visitor & Gate Log
Record and monitor visitors and gate-entry activities.
Communication
Support structured school-wide communication and information sharing.
SMS Sending
Send approved bulk or targeted SMS notifications, reminders and alerts.
Chat
Enable direct communication among authorized users.
Analytics
Turn school data into useful insights for monitoring trends and decision-making.
Users & Permissions
Control accounts, roles and access rights.
Settings
Configure system-wide preferences and settings.
Database Tools
Provide administrative data-management tools.
Audit Log
Record relevant system activities for traceability and oversight.
Branch Manager
Manage multiple branches or campuses from a coordinated environment.
Global Report
Generate consolidated reports across branches for group-level oversight.
Role-Based Access
Ensure users see and use only the modules and information assigned to their roles and permissions.
No module matches that search. Ask us on WhatsApp; custom modules can be built.
Built with African operations in mind
Practical tools for the way business works here
Designed for organizations operating in Ghana and across Africa, where teams may need clear multi-branch oversight, Ghana cedi reporting, Mobile Money and cash collection visibility, SMS or WhatsApp communication, and practical workflows for local operations. Specific integrations and regulatory requirements are confirmed during solution scoping.
- âTerms, class structures and grading can match your curriculum
- âFees can be received by cash, bank deposit or Mobile Money and recorded against the pupil
- âWorks for single schools or groups of campuses
Local payment realitiesCash, bank and Mobile Money workflows can be assessed for your setup.
Branch-level visibilityDiscuss location-based access, reporting and management controls.
TondeSoft · Ghana
Local understanding. Connected business systems.
A day with SchoolERP
See how a typical day flows
At the start of term the admissions officer enrols new pupils, bursar issues fee invoices, teachers take attendance on tablets, and at term end report cards are generated and parents see fee balances and results.
Illustrative scenario. Actual workflows are configured with your team during implementation.
Who uses it
One system, the right view for every role
Role-based access helps each person see and do what their job requires.
Head Teacher / Proprietor
Monitors enrolment, results, attendance and fee collection.
Teachers
Record attendance, scores, remarks and lesson information.
Bursar / Accountant
Issues invoices, records payments and follows up arrears.
Parents & Guardians
View results, balances and school announcements where enabled.
More capabilities
Built for the details of your industry
Admissions & Enrolment
Capture applications, documents, placement decisions and student numbers.
Fee Structures & Scholarships
Define fees per class and apply discounts or sponsored students.
Report Cards & Grading
Configure grading scales, remarks and printable terminal reports.
Timetables
Plan classes, teachers and rooms to avoid clashes.
Parent Messaging
Send notices, fee reminders and results alerts through supported channels.
Boarding, Transport & Canteen
Optional records for boarders, school buses and meal plans.
Reports & insight
Reports your management team can act on
- â Enrolment by class and gender
- â Attendance by class and date
- â Examination results and class rankings
- â Fee balances and payment history
- â Teacher and subject allocation
- â Term and year-end summaries
Dashboard image is illustrative. Report content is agreed during implementation.
Your workflow, step by step
From first task to final report in 5 connected steps
- 1
Admit pupils
Register pupils, guardians and class placement.
- 2
Set fees
Define fee structures, discounts and payment plans.
- 3
Teach & record
Take attendance and enter assessment scores.
- 4
Report
Generate report cards, rankings and remarks.
- 5
Follow up
Track arrears and communicate with parents.
Is it right for you?
This fits ifâŠ
- âYou run a nursery, primary, JHS, SHS or private school
- âYou struggle to track fee arrears
- âYou want faster report cards
- âYou manage more than one campus
What you will need
To get started
- âA PC or laptop in the admin office
- âTeacher access via phones, tablets or PCs
- âPupil lists, class structures and fee schedules
Exact hardware and connectivity are confirmed during your consultation.
Your first win
What you can expect early
Print a clear fee-arrears list by class on day one.
- â Guided setup with your team
- â Your data imported where possible
- â Staff training and ongoing support
Scope and timelines are agreed after consultation.
How it works
From daily transactions to management insight
A practical operating cycle helps your team capture work consistently and gives management a clearer view of what is happening across the organization.
1
Register
Capture the people, products, services, locations or jobs your operation needs to manage.
2
Process
Move each transaction through the appropriate operational steps with clear responsibility and status.
3
Monitor
Review activity, exceptions, balances and performance using consolidated operational views.
4
Improve
Use reports and historical records to identify bottlenecks, control costs and plan next actions.
Your operation
One clearer picture.
Organized records. Connected processes. Better oversight.
Made to fit your organization
Your business is unique. Your software should reflect that.
During consultation, TondeSoft can review your current processes, reporting needs, branches, staff roles and deployment preferences to define the right configuration for SchoolERP.
- â Review of your current operating workflow
- â Discussion of modules, user roles and approvals
- â Data migration and deployment planning, where required
- â Staff orientation, support and future enhancement planning
Discuss your requirements
Tell us how your organization works. We will help identify the most suitable modules and implementation approach.
Talk to a TondeSoft ConsultantVisibility & control
Make informed decisions with organized information
Review transaction history, outstanding tasks, operational activity and management summaries in a structured way. Reporting options can be agreed during implementation to reflect the indicators that matter to your team.
Deployment conversation
Start with the requirements that matter most
Whether you operate one location or multiple branches, discuss users, data, devices, integrations, hosting and support needs with our team before deployment.
Request product information âFrequently asked questions
Planning your SchoolERP implementation
A few practical answers to help your team take the next step.
Can the grading scale match our curriculum?+
Grading scales, subjects and report layouts can be configured to match your schoolâs assessment structure.
Can parents see fee balances?+
A parent view or notifications can be configured, subject to your access and privacy requirements.
Can we manage boarding and transport fees?+
Optional fee items such as boarding, transport and canteen can be configured.
Can staff only see their own classes?+
Role-based access limits what teachers and staff can view or edit.
Can teachers enter scores from their phones?+
Teacher entry from permitted devices can be configured.
Can we handle multiple terms and years?+
Yes. Terms, academic years and promotions are supported.
Can we print ID cards or report cards?+
Printable layouts can be configured.
Can the system support more than one branch or location?+
Multi-location requirements can be reviewed during configuration, including user access, location-level activity and consolidated management reporting.
Can the system be adapted to our existing workflow?+
Yes. TondeSoft can review your current process, required approvals, reports and user roles to define the appropriate implementation scope.
How do we get pricing and a demonstration?+
Contact the TondeSoft team with your organization type, number of users and key requirements. We can then arrange a product discussion and provide a suitable proposal.
Take the next step
Ready to explore SchoolERP?
Request a tailored walkthrough, discuss your business requirements and find out how TondeSoft can help streamline your operations.