One connected workspace
Keep essential operational information together instead of relying on disconnected notebooks, spreadsheets and messaging threads.
TondeSoft · Fabrication & industrie
🖨️Industry-focused business software
PrintMediaERP
Custom print house estimating and production workflow system. Calculates paper sheet yield, plates, inks, lamination, and bindery operations with automated job jacket generation and cost-to-quote accuracy.
Manage customer briefs, quotations, artwork approvals, job cards, production stages, materials, machine time, finishing and dispatch.
✓ Workflow-focused✓ Management visibility✓ Configurable deployment✓ 23 modules in the catalogue
Designed for
Fabrication & industrie
Product focus
Connected operations
TondeSoft approach
Software that adapts to the way your business works.
A better way to manage
Quote accurately, run jobs smoothly and deliver on time
PrintMediaERP follows each print job from enquiry to invoice. Estimators price jobs consistently, production sees what is next, and managers compare quoted and actual costs.
Ideal for: Commercial offset printers, digital print shops, packaging printers, book publishers.
Clearer accountability
Give team members defined responsibilities and help managers review actions, approvals and outstanding work.
Better business visibility
Use structured records and reports to understand activity, identify exceptions and make more informed decisions.
Designed around your operation
Discuss your branches, approval steps, reports and local operating requirements during product configuration.
Designed around your industry
Solve the everyday coordination challenges
A useful management system should connect the work people do every day with the information owners and supervisors need to make decisions.
Where work gets disconnected
Print jobs involve quotations, artwork approval, paper and ink consumption, machine scheduling, finishing and delivery.
How the system helps coordinate it
Track customer briefs, estimates, approved artwork, job cards, material issues, press stages, finishing and dispatch.
What decision-makers can review
Compare quoted and actual job costs, material usage, machine time, job status and delivery performance.
Problems we solve
Common headaches in manufacturing & industry, and how PrintMediaERP addresses them
Jobs underpriced or overrun
How it helps
Estimates are compared with actual materials and time.
Artwork approvals lost in chat
How it helps
Proof and approval history is stored with the job.
Late deliveries
How it helps
Job status and due dates are visible to everyone.
Before and after
What changes when your team switches to PrintMediaERP
Without a system
With PrintMediaERP
✗ Job tickets on paper
✓ Digital job cards
✗ Paper and ink counted occasionally
✓ Material usage per job
✗ Customer asks for progress by phone
✓ Status shared from the system
System capabilities
Explore the PrintMediaERP modules
A closer look at the functions that can support your day-to-day activities. The final module setup can be aligned to your organization’s processes.
MODULE 01✳
Automated Print Estimating & Sheet Calcs
Manage automated print estimating & sheet calcs with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 02✳
Job Ticket / Production Jacket Generator
Plan jobs or batches, record output and material usage, and compare expected results with actual production.
MODULE 03✳
Paper Stock Ream & Reel Inventory Tracking
Maintain stock balances, movement history and reorder visibility across stores, locations or departments.
MODULE 04✳
Press Setup & Run-Time Machine Monitoring
Manage press setup & run-time machine monitoring with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 05✳
Die-Cutting, Folding & Delivery Scheduling
Manage die-cutting, folding & delivery scheduling with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 06✳
User roles and access control
Manage user roles and access control with consistent records, clear ownership and information that can be reviewed by the right team members.
Module explorer
Everything inside PrintMediaERP
Search the 23 modules covered in the feature catalogue to find the exact function you need.
Public Website
A live, customer-facing website connected directly to the ERP, showcasing your printing and production services and giving prospective clients an…
Front Desk Hub
The central point for receiving walk-in and phone-in job requests, giving front-desk staff a single screen to log new orders, check job status and…
Production Depts
Organises work across each production department — from design to printing to finishing — so every job can be tracked as it moves through the…
Analytics Dashboard
A real-time overview of sales, job throughput and departmental performance, giving management the numbers they need to spot bottlenecks and make…
Orders & Billing
Captures print and media job orders and generates invoices automatically, keeping sales and billing tightly linked so nothing is produced without…
Customer Payments
Records and reconciles customer payments against orders and invoices, giving staff a clear, up-to-date view of what has been paid and what remains…
Product Sales (POS)
A point-of-sale module for over-the-counter sales of stationery, print products and finished materials, updating stock and revenue the moment a sale…
Printing Services
Manages the specific job details of print work — sizes, materials, finishing options and turnaround times — so quotes and production instructions…
Client Portal
A self-service portal where clients can submit new job requests, review proofs, track order status and make payments online, cutting down on…
Clock In / Out
Lets staff clock in and out digitally, giving an accurate, tamper-resistant record of working hours across every department and shift.
Attendance Logs
Keeps a running history of staff attendance, making it easy to spot patterns, manage lateness and support payroll processing.
Staff Management
Maintains employee profiles, roles and department assignments in one place, simplifying day-to-day
Payroll Management
Automates salary calculations, deductions and payslip generation, reducing manual payroll work and ensuring staff are paid accurately and on time.
Inventory & Stock
Tracks finished goods, print supplies and consumables in real time, so staff always know what's on hand and what needs replenishing.
Material Purchases
Manages purchase orders for raw printing materials — paper, ink, vinyl and more — from request through to receipt and stocking.
Material Usage Logs
Records exactly which materials are consumed on each job, giving accurate job costing and helping
Materials Layaways
Reserves specific materials against upcoming jobs, ensuring stock is set aside and protected for confirmed orders before it can be used elsewhere.
Blank Stock Purchases
Tracks the purchase of unprinted blank stock — paper, apparel, promotional items — kept separate from finished inventory for clear, accurate stock…
Expenses Management
Logs and categorises business expenses, giving a clear, organised record for budgeting, cost control and
Complaints & Tickets
A structured system for logging customer complaints and support tickets, assigning them to staff and tracking each one through to resolution.
Accounting & Reports
A built-in accounting module that consolidates sales, expenses and payments into clear financial reports for owners and accountants.
Reports & Analytics
Generates detailed operational and financial reports across sales, production and inventory, helping management track performance and plan ahead.
Users & Permissions
Role-based access control lets administrators define exactly what each staff member can see and do within the system, protecting sensitive business…
No module matches that search. Ask us on WhatsApp; custom modules can be built.
Built with African operations in mind
Practical tools for the way business works here
Designed for organizations operating in Ghana and across Africa, where teams may need clear multi-branch oversight, Ghana cedi reporting, Mobile Money and cash collection visibility, SMS or WhatsApp communication, and practical workflows for local operations. Specific integrations and regulatory requirements are confirmed during solution scoping.
- ✓Handles digital, offset, large-format and promotional printing
- ✓Deposits and balances in cedis
- ✓Supports corporate and walk-in customers
Local payment realitiesCash, bank and Mobile Money workflows can be assessed for your setup.
Branch-level visibilityDiscuss location-based access, reporting and management controls.
TondeSoft · Ghana
Local understanding. Connected business systems.
A day with PrintMediaERP
See how a typical day flows
A client requests 500 branded calendars. The estimator prepares a quote, artwork is approved, a job card follows paper, plates, press, finishing and delivery, and the final cost is compared to the quote.
Illustrative scenario. Actual workflows are configured with your team during implementation.
Who uses it
One system, the right view for every role
Role-based access helps each person see and do what their job requires.
Owner / Manager
Reviews job profit and delivery performance.
Estimator / Sales
Prepare quotes and manage customer approvals.
Production Team
Follow job cards through press and finishing.
Accounts
Invoice and track customer balances.
More capabilities
Built for the details of your industry
Quotations & Estimates
Price jobs by size, quantity, paper and finishing.
Artwork Approval
Record proofs and customer sign-off.
Job Cards
Track every job stage.
Paper & Ink Stock
Control materials and wastage.
Machine Scheduling
Plan press and finishing time.
Delivery & Invoicing
Dispatch jobs and bill customers.
Reports & insight
Reports your management team can act on
- ✓ Jobs by status
- ✓ Quoted vs actual cost
- ✓ Material usage
- ✓ Machine time
- ✓ Customer balances
- ✓ Delivery performance
Dashboard image is illustrative. Report content is agreed during implementation.
Your workflow, step by step
From first task to final report in 5 connected steps
- 1
Quote
Price the job by size, quantity and finishing.
- 2
Approve
Get artwork and quote sign-off.
- 3
Produce
Run the job card through press and finishing.
- 4
Deliver
Dispatch and confirm receipt.
- 5
Invoice & review
Compare quote with actual cost.
Is it right for you?
This fits if…
- ✓You run a print shop or media house
- ✓You quote many different jobs
- ✓You want to track paper and ink
- ✓You deliver to corporate clients
What you will need
To get started
- ●A PC for estimating and accounts
- ●Price lists and material list
- ●Machine list
Exact hardware and connectivity are confirmed during your consultation.
Your first win
What you can expect early
Know profit per job, not just per month.
- ✓ Guided setup with your team
- ✓ Your data imported where possible
- ✓ Staff training and ongoing support
Scope and timelines are agreed after consultation.
How it works
From daily transactions to management insight
A practical operating cycle helps your team capture work consistently and gives management a clearer view of what is happening across the organization.
1
Register
Capture the people, products, services, locations or jobs your operation needs to manage.
2
Process
Move each transaction through the appropriate operational steps with clear responsibility and status.
3
Monitor
Review activity, exceptions, balances and performance using consolidated operational views.
4
Improve
Use reports and historical records to identify bottlenecks, control costs and plan next actions.
Your operation
One clearer picture.
Organized records. Connected processes. Better oversight.
Made to fit your organization
Your business is unique. Your software should reflect that.
During consultation, TondeSoft can review your current processes, reporting needs, branches, staff roles and deployment preferences to define the right configuration for PrintMediaERP.
- ✓ Review of your current operating workflow
- ✓ Discussion of modules, user roles and approvals
- ✓ Data migration and deployment planning, where required
- ✓ Staff orientation, support and future enhancement planning
Discuss your requirements
Tell us how your organization works. We will help identify the most suitable modules and implementation approach.
Talk to a TondeSoft ConsultantVisibility & control
Make informed decisions with organized information
Review transaction history, outstanding tasks, operational activity and management summaries in a structured way. Reporting options can be agreed during implementation to reflect the indicators that matter to your team.
Deployment conversation
Start with the requirements that matter most
Whether you operate one location or multiple branches, discuss users, data, devices, integrations, hosting and support needs with our team before deployment.
Request product information ↗Frequently asked questions
Planning your PrintMediaERP implementation
A few practical answers to help your team take the next step.
Can we compare quote and actual cost?+
Yes. Job costing can show differences between estimates and actual usage.
Can customers approve artwork?+
Approval steps and records can be configured.
Can we track outsourced finishing?+
Outsourced work and costs can be added to the job.
Can we keep price lists per customer?+
Customer-specific pricing can be configured.
Can we keep repeat-job templates?+
Job templates can be saved for repeat orders.
Can we record outsourcing?+
Outsourced steps can be added.
Can we handle large-format and offset?+
Multiple production types can be configured.
Can the system support more than one branch or location?+
Multi-location requirements can be reviewed during configuration, including user access, location-level activity and consolidated management reporting.
Can the system be adapted to our existing workflow?+
Yes. TondeSoft can review your current process, required approvals, reports and user roles to define the appropriate implementation scope.
How do we get pricing and a demonstration?+
Contact the TondeSoft team with your organization type, number of users and key requirements. We can then arrange a product discussion and provide a suitable proposal.
Take the next step
Ready to explore PrintMediaERP?
Request a tailored walkthrough, discuss your business requirements and find out how TondeSoft can help streamline your operations.