One connected workspace
Keep essential operational information together instead of relying on disconnected notebooks, spreadsheets and messaging threads.
TondeSoft · Property Management
đïžIndustry-focused business software
PropertyERP
PropertyERP helps property teams coordinate occupancy, leases, rent tracking, maintenance and tenant communication in one workspace.
Organize properties, units, tenants, leases, rent collections, arrears, maintenance requests and owner reporting.
â Workflow-focusedâ Management visibilityâ Configurable deployment
Designed for
Property Management
Product focus
Connected operations
TondeSoft approach
Software that adapts to the way your business works.
A better way to manage
Collect rent on time and keep every property well maintained
PropertyERP records units, tenants, leases and rent. Managers see who has paid and who is late, owners get clearer reports, and maintenance requests do not get forgotten.
Ideal for: Landlords, property managers, estates and commercial property teams.
Clearer accountability
Give team members defined responsibilities and help managers review actions, approvals and outstanding work.
Better business visibility
Use structured records and reports to understand activity, identify exceptions and make more informed decisions.
Designed around your operation
Discuss your branches, approval steps, reports and local operating requirements during product configuration.
Designed around your industry
Solve the everyday coordination challenges
A useful management system should connect the work people do every day with the information owners and supervisors need to make decisions.
Where work gets disconnected
Property managers need to keep units, tenants, leases, rent, arrears and maintenance requests organized.
How the system helps coordinate it
Register properties and units, manage tenants and lease dates, issue rent schedules, record receipts and assign maintenance work.
What decision-makers can review
Monitor occupancy, rent collection, arrears ageing, lease renewals, maintenance costs and property-level performance.
Problems we solve
Common headaches in property management, and how PropertyERP addresses them
Rent arrears building up
How it helps
Arrears ageing highlights who needs follow-up.
Lease renewals missed
How it helps
Lease expiry reminders prompt timely action.
Repair requests ignored
How it helps
Requests are assigned and tracked to completion.
Before and after
What changes when your team switches to PropertyERP
Without a system
With PropertyERP
â Rent books and notebooks
â Digital rent ledger per tenant
â Owners asking for updates
â Owner statements
â Vacancies discovered late
â Occupancy view per property
System capabilities
Explore the PropertyERP modules
A closer look at the functions that can support your day-to-day activities. The final module setup can be aligned to your organizationâs processes.
MODULE 01âł
Property and unit registry
Manage property and unit registry with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 02âł
Tenant and lease records
Manage tenant and lease records with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 03âł
Rent tracking and arrears
Manage rent tracking and arrears with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 04âł
Maintenance requests and reporting
Turn daily activity into useful summaries for supervisors, owners and management.
MODULE 05âł
User roles and access control
Manage user roles and access control with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 06âł
Operational dashboards
Manage operational dashboards with consistent records, clear ownership and information that can be reviewed by the right team members.
Built with African operations in mind
Practical tools for the way business works here
Designed for organizations operating in Ghana and across Africa, where teams may need clear multi-branch oversight, Ghana cedi reporting, Mobile Money and cash collection visibility, SMS or WhatsApp communication, and practical workflows for local operations. Specific integrations and regulatory requirements are confirmed during solution scoping.
- âRent by month, quarter or advance periods
- âReceipts for cash, bank and Mobile Money payments
- âSuitable for compounds, estates and commercial buildings
Local payment realitiesCash, bank and Mobile Money workflows can be assessed for your setup.
Branch-level visibilityDiscuss location-based access, reporting and management controls.
TondeSoft · Ghana
Local understanding. Connected business systems.
A day with PropertyERP
See how a typical day flows
At month start rent invoices are issued across 40 units, tenants pay by cash or Mobile Money, arrears are flagged, and a maintenance request is assigned to a contractor and tracked to completion.
Illustrative scenario. Actual workflows are configured with your team during implementation.
Who uses it
One system, the right view for every role
Role-based access helps each person see and do what their job requires.
Property Manager
Oversees occupancy, rent and maintenance.
Owner / Landlord
Reviews performance and statements.
Caretaker
Logs requests and inspections.
Accounts
Records receipts and follows up arrears.
More capabilities
Built for the details of your industry
Property & Unit Registry
Properties, blocks and units.
Tenant & Lease Records
Tenants, agreements and renewal dates.
Rent Invoicing
Schedules, receipts and balances.
Maintenance Requests
Log, assign and close repairs.
Utilities & Service Charges
Bill shared costs where applicable.
Owner Reporting
Statements for landlords.
Reports & insight
Reports your management team can act on
- â Occupancy and vacancy
- â Rent collected vs due
- â Arrears ageing
- â Lease expiry
- â Maintenance cost by property
- â Owner statements
Dashboard image is illustrative. Report content is agreed during implementation.
Your workflow, step by step
From first task to final report in 5 connected steps
- 1
Add properties
Record buildings, units and owners.
- 2
Sign tenants
Create leases and set rent.
- 3
Invoice
Issue rent invoices on schedule.
- 4
Collect
Record payments and follow arrears.
- 5
Maintain & report
Track repairs and send owner statements.
Is it right for you?
This fits ifâŠ
- âYou manage rental property
- âYou oversee several landlords
- âYou want fewer arrears
- âYou need tidy maintenance records
What you will need
To get started
- âA PC or tablet
- âProperty, unit and tenant lists
- âCurrent rent balances
Exact hardware and connectivity are confirmed during your consultation.
Your first win
What you can expect early
Get an arrears ageing report on day one.
- â Guided setup with your team
- â Your data imported where possible
- â Staff training and ongoing support
Scope and timelines are agreed after consultation.
How it works
From daily transactions to management insight
A practical operating cycle helps your team capture work consistently and gives management a clearer view of what is happening across the organization.
1
Register
Capture the people, products, services, locations or jobs your operation needs to manage.
2
Process
Move each transaction through the appropriate operational steps with clear responsibility and status.
3
Monitor
Review activity, exceptions, balances and performance using consolidated operational views.
4
Improve
Use reports and historical records to identify bottlenecks, control costs and plan next actions.
Your operation
One clearer picture.
Organized records. Connected processes. Better oversight.
Made to fit your organization
Your business is unique. Your software should reflect that.
During consultation, TondeSoft can review your current processes, reporting needs, branches, staff roles and deployment preferences to define the right configuration for PropertyERP.
- â Review of your current operating workflow
- â Discussion of modules, user roles and approvals
- â Data migration and deployment planning, where required
- â Staff orientation, support and future enhancement planning
Discuss your requirements
Tell us how your organization works. We will help identify the most suitable modules and implementation approach.
Talk to a TondeSoft ConsultantVisibility & control
Make informed decisions with organized information
Review transaction history, outstanding tasks, operational activity and management summaries in a structured way. Reporting options can be agreed during implementation to reflect the indicators that matter to your team.
Deployment conversation
Start with the requirements that matter most
Whether you operate one location or multiple branches, discuss users, data, devices, integrations, hosting and support needs with our team before deployment.
Request product information âFrequently asked questions
Planning your PropertyERP implementation
A few practical answers to help your team take the next step.
Can we remind tenants of rent due?+
Reminders can be configured through supported channels.
Can owners receive statements?+
Owner statements can be generated per property.
Can several landlords be managed?+
Properties can be grouped by owner with separate statements.
Can utility costs be shared?+
Shared service charges can be configured.
Can we handle commercial and residential?+
Yes. Both can be configured.
Can we issue receipts?+
Receipts can be printed or shared.
Can we record deposits and refunds?+
Deposits can be tracked and settled.
Can the system support more than one branch or location?+
Multi-location requirements can be reviewed during configuration, including user access, location-level activity and consolidated management reporting.
Can the system be adapted to our existing workflow?+
Yes. TondeSoft can review your current process, required approvals, reports and user roles to define the appropriate implementation scope.
How do we get pricing and a demonstration?+
Contact the TondeSoft team with your organization type, number of users and key requirements. We can then arrange a product discussion and provide a suitable proposal.
Take the next step
Ready to explore PropertyERP?
Request a tailored walkthrough, discuss your business requirements and find out how TondeSoft can help streamline your operations.