One connected workspace
Keep essential operational information together instead of relying on disconnected notebooks, spreadsheets and messaging threads.
TondeSoft · Manufacturing & Industry
❄️Industry-focused business software
ColdstoreERP
Specialized cold storage and refrigerated warehouse operations platform. Automates pallet slotting, weight shrinkage management, temperature telemetry, consignment client billing, and strict FIFO perishable rotation.
Track frozen and chilled stock, weight-based sales, batch dates, cold-room movements, spoilage, supplier purchases and customer orders.
✓ Workflow-focused✓ Management visibility✓ Configurable deployment✓ 21 modules in the catalogue
Designed for
Manufacturing & Industry
Product focus
Connected operations
TondeSoft approach
Software that adapts to the way your business works.
A better way to manage
Track every kilogram from delivery to sale and reduce spoilage
ColdstoreERP records stock by weight, batch and location. Staff sell the oldest stock first, managers see yield and shrinkage, and customers get accurate invoices.
Ideal for: Frozen fish/meat cold stores, agricultural packhouses, pharmaceutical refrigeration hubs.
Clearer accountability
Give team members defined responsibilities and help managers review actions, approvals and outstanding work.
Better business visibility
Use structured records and reports to understand activity, identify exceptions and make more informed decisions.
Designed around your operation
Discuss your branches, approval steps, reports and local operating requirements during product configuration.
Designed around your industry
Solve the everyday coordination challenges
A useful management system should connect the work people do every day with the information owners and supervisors need to make decisions.
Where work gets disconnected
Frozen and chilled products require careful tracking by weight, batch, storage location, date and temperature-sensitive handling.
How the system helps coordinate it
Record receiving weights, batch details, cold-room locations, stock transfers, portion sales, returns and spoilage.
What decision-makers can review
Review stock ageing, yield and weight variances, spoilage, supplier performance and product-level profitability.
Problems we solve
Common headaches in manufacturing & industry, and how ColdstoreERP addresses them
Stock losing weight or going bad unnoticed
How it helps
Ageing and weight-variance reports highlight problems.
Confusion over which stock to sell first
How it helps
Batch dates guide first-in-first-out selling.
Credit buyers delaying payment
How it helps
Customer balances and limits are tracked.
Before and after
What changes when your team switches to ColdstoreERP
Without a system
With ColdstoreERP
✗ Weights scribbled on cartons
✓ Weights recorded at receiving and sale
✗ Stock location by memory
✓ Cold-room and rack locations
✗ Losses explained after the fact
✓ Spoilage recorded and reviewed
System capabilities
Explore the ColdstoreERP modules
A closer look at the functions that can support your day-to-day activities. The final module setup can be aligned to your organization’s processes.
MODULE 01✳
Pallet Slot & Bay Space Management
Manage pallet slot & bay space management with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 02✳
Weighbridge & Carton Barcoding
Manage weighbridge & carton barcoding with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 03✳
Consignment & Tenant Rental Billing
Manage consignment & tenant rental billing with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 04✳
Expiry & Blast Freeze Batch Tracking
Trace batches, dates and movements so teams can investigate quality, expiry or production issues.
MODULE 05✳
Daily Electricity & Thermal Telemetry
Manage daily electricity & thermal telemetry with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 06✳
User roles and access control
Manage user roles and access control with consistent records, clear ownership and information that can be reviewed by the right team members.
Module explorer
Everything inside ColdstoreERP
Search the 21 modules covered in the feature catalogue to find the exact function you need.
Dashboard
A real-time overview of sales, stock levels, temperature status, and outstanding invoices, giving management instant visibility into how the cold…
Point of Sale
A fast checkout and sales terminal for walk-in and counter trading, capturing transactions accurately and updating stock and accounts automatically.
Sales & Invoices
Generates and tracks customer invoices from quotation through to payment, keeping sales records organised and easy to follow up on.
Purchases
Manages purchase orders and stock intake from suppliers, ensuring incoming goods are recorded accurately and costed correctly.
Customers
Maintains a database of customer accounts, order history, and outstanding balances, supporting stronger trading relationships and credit control.
Suppliers
Keeps a directory of suppliers with contact details, pricing, and purchase history, streamlining procurement and vendor management.
Products
A central catalogue of all stocked products, including pricing, units of measure, and storage requirements, forming the foundation of inventory…
Batches & Expiry
Tracks stock by batch number and expiry date, enabling first-expiry-first-out handling and reducing losses from spoilage or expired goods.
Stock Transfers
Manages the movement of stock between cold rooms, branches, or storage locations, keeping inventory records accurate everywhere it is held.
Cold Rooms
Maps and manages individual cold rooms and storage units, including capacity and product allocation, for organised warehouse operations.
Temperature Logs
Records temperature readings across cold rooms over time, supporting food-safety compliance and early detection of equipment or storage issues.
Chart of Accounts
Defines the structured list of accounts used to categorise every financial transaction, forming the backbone of accurate bookkeeping.
General Ledger
Records all financial transactions in one central ledger, giving a complete and auditable view of the business's financial activity.
Banking
Manages bank accounts, deposits, and withdrawals, and reconciles transactions against bank statements to keep the books accurate.
Expenses
Tracks operational expenses such as electricity, maintenance, and supplies, categorised for clear cost analysis and budgeting.
Payroll
Automates staff salary calculations, deductions, and payment processing, reducing manual payroll administration.
Fixed Assets
Tracks cold store equipment, refrigeration units, vehicles, and property, including depreciation and maintenance schedules.
Reports
Generates detailed sales, inventory, financial, and temperature-compliance reports to support informed, data-driven decisions.
Branches
Manages multiple cold store locations from a single system, with centralised oversight and branch-level reporting.
ERP Users
Controls system access with role-based permissions, ensuring staff only see and do what they are authorised to.
Company Setup
Configures core business settings such as branch details, tax rates, currency, and other system-wide defaults.
No module matches that search. Ask us on WhatsApp; custom modules can be built.
Built with African operations in mind
Practical tools for the way business works here
Designed for organizations operating in Ghana and across Africa, where teams may need clear multi-branch oversight, Ghana cedi reporting, Mobile Money and cash collection visibility, SMS or WhatsApp communication, and practical workflows for local operations. Specific integrations and regulatory requirements are confirmed during solution scoping.
- ✓Supports fish, poultry and meat distribution
- ✓Sales by carton, piece or kilogram
- ✓Cash and Mobile Money payments recorded by customer
Local payment realitiesCash, bank and Mobile Money workflows can be assessed for your setup.
Branch-level visibilityDiscuss location-based access, reporting and management controls.
TondeSoft · Ghana
Local understanding. Connected business systems.
A day with ColdstoreERP
See how a typical day flows
A fish delivery is weighed and batched on arrival, assigned to a cold room, sold by carton or kilogram, and the manager reviews stock age and spoilage risk before the weekend.
Illustrative scenario. Actual workflows are configured with your team during implementation.
Who uses it
One system, the right view for every role
Role-based access helps each person see and do what their job requires.
Owner / Manager
Reviews stock value, ageing and profit.
Receiving Staff
Weigh and record incoming goods.
Sales Staff
Process orders and weight-based sales.
Accounts
Manage customer accounts and supplier payments.
More capabilities
Built for the details of your industry
Batch & Weight Tracking
Record gross/net weights and batch dates.
Cold-Room Locations
Assign stock to rooms, racks or bays.
Weight-Based Sales
Sell by carton, piece or kilogram.
Spoilage & Write-offs
Document losses with reasons and approvals.
Customer Orders & Credit
Handle regular buyers and credit limits.
Rental / Storage Billing
Bill clients storing goods in your facility.
Reports & insight
Reports your management team can act on
- ✓ Stock by batch, product and room
- ✓ Stock ageing
- ✓ Weight variance and shrinkage
- ✓ Spoilage and returns
- ✓ Customer balances
- ✓ Supplier purchases
Dashboard image is illustrative. Report content is agreed during implementation.
Your workflow, step by step
From first task to final report in 5 connected steps
- 1
Receive
Weigh, batch and record incoming goods.
- 2
Store
Assign cold-room locations.
- 3
Sell
Sell by weight or carton to customers.
- 4
Monitor
Review stock age and shrinkage.
- 5
Invoice & collect
Track balances and receipts.
Is it right for you?
This fits if…
- ✓You sell frozen fish, poultry or meat
- ✓You manage multiple cold rooms
- ✓You want to cut spoilage
- ✓You supply on credit
What you will need
To get started
- ●A PC or tablet near the weighing area
- ●Product list and price levels
- ●Current stock by batch
Exact hardware and connectivity are confirmed during your consultation.
Your first win
What you can expect early
See which stock is oldest and sell it first.
- ✓ Guided setup with your team
- ✓ Your data imported where possible
- ✓ Staff training and ongoing support
Scope and timelines are agreed after consultation.
How it works
From daily transactions to management insight
A practical operating cycle helps your team capture work consistently and gives management a clearer view of what is happening across the organization.
1
Register
Capture the people, products, services, locations or jobs your operation needs to manage.
2
Process
Move each transaction through the appropriate operational steps with clear responsibility and status.
3
Monitor
Review activity, exceptions, balances and performance using consolidated operational views.
4
Improve
Use reports and historical records to identify bottlenecks, control costs and plan next actions.
Your operation
One clearer picture.
Organized records. Connected processes. Better oversight.
Made to fit your organization
Your business is unique. Your software should reflect that.
During consultation, TondeSoft can review your current processes, reporting needs, branches, staff roles and deployment preferences to define the right configuration for ColdstoreERP.
- ✓ Review of your current operating workflow
- ✓ Discussion of modules, user roles and approvals
- ✓ Data migration and deployment planning, where required
- ✓ Staff orientation, support and future enhancement planning
Discuss your requirements
Tell us how your organization works. We will help identify the most suitable modules and implementation approach.
Talk to a TondeSoft ConsultantVisibility & control
Make informed decisions with organized information
Review transaction history, outstanding tasks, operational activity and management summaries in a structured way. Reporting options can be agreed during implementation to reflect the indicators that matter to your team.
Deployment conversation
Start with the requirements that matter most
Whether you operate one location or multiple branches, discuss users, data, devices, integrations, hosting and support needs with our team before deployment.
Request product information ↗Frequently asked questions
Planning your ColdstoreERP implementation
A few practical answers to help your team take the next step.
Can we sell by weight and by carton?+
Yes. Multiple units of measure can be configured.
Can we see stock age?+
Ageing reports highlight older batches so they can be sold first.
Can we record temperature checks?+
Temperature check records can be configured; device integration is reviewed during scoping.
Can we bill for storage?+
Storage or rental billing can be configured for third-party goods.
Can we sell partial cartons?+
Different units can be configured.
Can we record supplier batches?+
Yes. Batches can be tracked by supplier.
Can we track losses?+
Write-offs can be recorded with reasons.
Can the system support more than one branch or location?+
Multi-location requirements can be reviewed during configuration, including user access, location-level activity and consolidated management reporting.
Can the system be adapted to our existing workflow?+
Yes. TondeSoft can review your current process, required approvals, reports and user roles to define the appropriate implementation scope.
How do we get pricing and a demonstration?+
Contact the TondeSoft team with your organization type, number of users and key requirements. We can then arrange a product discussion and provide a suitable proposal.
Take the next step
Ready to explore ColdstoreERP?
Request a tailored walkthrough, discuss your business requirements and find out how TondeSoft can help streamline your operations.