One connected workspace
Keep essential operational information together instead of relying on disconnected notebooks, spreadsheets and messaging threads.
TondeSoft · Retail & Hospitality
🍸Industry-focused business software
BarRestaurantERP
High-velocity Point of Sale and inventory reconciliation system built for demanding bars, lounges, and busy restaurants. Tracks bottle-level pours, recipe depletion, kitchen timing, and prevent cashier leakage with dual verification.
Coordinate table service, orders, kitchen production, recipes, stock usage, billing and outlet performance from one operating system.
✓ Workflow-focused✓ Management visibility✓ Configurable deployment✓ 45 modules in the catalogue
Designed for
Retail & Hospitality
Product focus
Connected operations
TondeSoft approach
Software that adapts to the way your business works.
A better way to manage
Serve faster, pour accurately and close every shift with confidence
BarRestaurantERP links the floor, the bar, the kitchen and the manager’s office. Orders go straight to where they are prepared, stock is deducted by recipe and bottle measure, and every payment is tied to the cashier who took it.
Ideal for: Restaurants, night clubs, sports lounges, boutique bistros, fast-food chains.
Clearer accountability
Give team members defined responsibilities and help managers review actions, approvals and outstanding work.
Better business visibility
Use structured records and reports to understand activity, identify exceptions and make more informed decisions.
Designed around your operation
Discuss your branches, approval steps, reports and local operating requirements during product configuration.
Designed around your industry
Solve the everyday coordination challenges
A useful management system should connect the work people do every day with the information owners and supervisors need to make decisions.
Where work gets disconnected
Busy service periods can leave orders, kitchen tickets, table bills, recipes and stock records scattered across different people and paper slips.
How the system helps coordinate it
Follow a guest order from table or takeaway counter to kitchen preparation, service, payment and end-of-shift cash-up.
What decision-makers can review
Review sales by menu item, outlet, cashier and shift; compare ingredient usage with recipes and investigate wastage.
Problems we solve
Common headaches in retail & hospitality, and how BarRestaurantERP addresses them
Drinks poured but not billed
How it helps
Bottle and tot usage is compared with recorded sales so gaps are visible by shift and by staff member.
Kitchen tickets lost or delayed
How it helps
Orders appear on a kitchen screen or printer with times, so preparation is tracked from order to table.
Arguments over split bills
How it helps
Bills can be split by item or person and paid by cash, card or Mobile Money, each recorded separately.
Before and after
What changes when your team switches to BarRestaurantERP
Without a system
With BarRestaurantERP
✗ Paper order slips and shouting across the bar
✓ Digital orders routed to bar and kitchen
✗ Stock counted only when something looks wrong
✓ Running stock balance by item and recipe
✗ Cash-up disputes at end of shift
✓ Shift report by cashier and payment method
System capabilities
Explore the BarRestaurantERP modules
A closer look at the functions that can support your day-to-day activities. The final module setup can be aligned to your organization’s processes.
MODULE 01✳
Lightning Touch POS & Mobile Order
Manage lightning touch pos & mobile order with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 02✳
Kitchen Display System (KDS)
Manage kitchen display system (kds) with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 03✳
Real-time Liquor & Recipe Portions
Manage real-time liquor & recipe portions with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 04✳
Split Billing & Mobile Money Checkout
Manage split billing & mobile money checkout with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 05✳
End-of-Shift Reconciliation
Manage end-of-shift reconciliation with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 06✳
User roles and access control
Manage user roles and access control with consistent records, clear ownership and information that can be reviewed by the right team members.
Module explorer
Everything inside BarRestaurantERP
Search the 45 modules covered in the feature catalogue to find the exact function you need.
Dashboard
A real-time overview of daily sales, orders, table status, and staff activity, giving managers instant visibility into how the restaurant or bar is…
Point of Sale
A fast, intuitive POS for taking orders, processing payments, and printing receipts at the counter, bar, or table, built to keep queues moving during…
Kitchen Display
Sends orders straight from the POS to kitchen screens in real time, eliminating paper tickets and helping chefs prioritise and track preparation…
Orders
Centralises all dine-in, takeaway, and delivery orders in one place, so staff can track status from placement to fulfilment.
Reservations
Manages table bookings and walk-in reservations, reducing double-bookings and helping front-of-house plan seating in advance.
Cash Shifts
Tracks cash drawer opening and closing balances for each staff shift, with variance reporting to keep till management accountable and accurate.
Daily Checklists
Digitises opening, closing, and routine operational checklists, ensuring hygiene, safety, and service standards are consistently followed every shift.
Alfred (AI Assistant)
RestaurantERP's built-in AI assistant, helping staff and managers quickly pull reports, find records, and get guided answers from within the system.
Customers
Maintains a database of customer profiles and order history, enabling personalised service and targeted marketing.
Loyalty Points
Rewards repeat customers with points on purchases that can be redeemed for discounts or perks, encouraging customer retention.
Discounts
Creates and manages promotional discounts, vouchers, and special offers, applied automatically or manually at checkout.
Feedback & Complaints
Captures customer feedback and complaints in a structured way, helping management identify service issues and respond promptly.
Inventory
Tracks stock levels of ingredients and supplies in real time, alerting managers before items run out or expire.
Categories
Organises menu items, ingredients, and products into categories for easier navigation, ordering, and reporting.
Recipes & BOM
Defines standard recipes and bills of materials for each dish, linking ingredient usage directly to sales for accurate costing.
Waste & Spoilage
Logs wasted or spoiled stock with reasons and quantities, giving visibility into losses and opportunities to improve efficiency.
Suppliers
Maintains a directory of suppliers with contact details, pricing, and order history for streamlined procurement.
Purchase Orders
Creates and tracks purchase orders to suppliers from request through to delivery, keeping procurement organised and auditable.
Stock Transfers
Manages the movement of stock between branches, stores, or kitchen sections, keeping inventory records accurate across locations.
Dining Tables
Maps and manages the restaurant floor plan, table numbers, and seating capacity, linking directly to orders and reservations.
Stock Take
Supports scheduled physical stock counts, comparing actual quantities against system records to catch discrepancies early.
Accounting
A complete accounting module covering income, expenses, and financial statements, giving owners a clear picture of business performance.
Payments
Processes and records customer payments across cash, card, and mobile money, consolidating all revenue streams in one place.
Expenses
Tracks operational expenses such as utilities, rent, and supplies, categorised for clear cost analysis.
Supplier Payments
Manages payments owed to suppliers, including due dates and payment history, to maintain healthy vendor relationships.
Payroll
Automates staff salary calculations, deductions, and payment processing, reducing manual payroll administration.
Tips & Gratuity
Records and distributes tips and gratuities among staff fairly and transparently.
Fixed Assets
Tracks restaurant equipment, furniture, and property assets, including depreciation and maintenance schedules.
Gift Cards
Issues, sells, and redeems gift cards, with balance tracking integrated directly into the POS.
Recurring Bills
Automates recurring expenses such as rent, subscriptions, and utility bills, ensuring nothing is missed or paid late.
Petty Cash
Manages small day-to-day cash expenditures with logging and reconciliation to maintain accountability.
Bank Reconciliation
Matches recorded transactions against bank statements to ensure the books stay accurate and discrepancies are caught quickly.
GRA e-VAT
Integrates with the Ghana Revenue Authority's e-VAT system for seamless, compliant value-added tax invoicing and reporting.
Reports
Generates detailed sales, financial, and operational reports to support informed, data-driven business decisions.
Health Inspections
Logs health and safety inspection records and results, helping the business stay audit-ready and compliant with food safety regulations.
DHIS2 Sync
Synchronises relevant operational and health-related data with the DHIS2 platform, supporting regulatory and public health reporting requirements.
Staff Management
Maintains staff profiles, roles, and employment details, forming the foundation for scheduling, payroll, and performance tracking.
Time & Attendance
Tracks staff clock-in and clock-out times, supporting accurate shift records and
Notifications
Sends automated alerts for low stock, order updates, shift reminders, and other key events, keeping the team informed in real time.
Audit Log
Records a detailed history of system actions and changes, providing accountability and traceability across the platform.
Company Setup
Configures core business settings such as branch details, tax rates, currency, and other system-wide defaults.
Settings
Customises the RestaurantERP system to match each business's preferences, workflows, and operational needs.
Branches
Manages multiple restaurant or bar locations from a single system, with centralised oversight and branch-level reporting.
ERP Users & Roles
Controls system access with role-based permissions, ensuring staff and managers only see and do what they are authorised to.
Database Purge
Provides controlled tools for archiving or permanently removing outdated system data, helping maintain a clean and efficient database.
No module matches that search. Ask us on WhatsApp; custom modules can be built.
Built with African operations in mind
Practical tools for the way business works here
Designed for organizations operating in Ghana and across Africa, where teams may need clear multi-branch oversight, Ghana cedi reporting, Mobile Money and cash collection visibility, SMS or WhatsApp communication, and practical workflows for local operations. Specific integrations and regulatory requirements are confirmed during solution scoping.
- ✓Cash and Mobile Money payments recorded side by side at the till
- ✓Prices and reports in Ghana cedis (GH¢)
- ✓Works for single bars or multi-outlet groups with outlet-level reporting
Local payment realitiesCash, bank and Mobile Money workflows can be assessed for your setup.
Branch-level visibilityDiscuss location-based access, reporting and management controls.
TondeSoft · Ghana
Local understanding. Connected business systems.
A day with BarRestaurantERP
See how a typical day flows
Friday evening: a waiter opens a table on a tablet, sends drinks to the bar and food to the kitchen screen, splits the bill between four guests who pay by cash and Mobile Money, and the manager closes the shift knowing exactly how many bottles and portions were used.
Illustrative scenario. Actual workflows are configured with your team during implementation.
Who uses it
One system, the right view for every role
Role-based access helps each person see and do what their job requires.
Owner / Manager
Reviews sales, cost of goods and wastage by outlet and shift.
Waiter / Cashier
Takes orders, opens and closes tables, splits bills and receipts payments.
Bar & Kitchen Staff
Receive tickets, prepare orders and record ingredient or bottle usage.
Store Keeper
Receives supplies, issues stock to bar and kitchen and runs counts.
More capabilities
Built for the details of your industry
Table & Floor Plan
Lay out tables, assign waiters, transfer or merge tables and track open orders.
Recipe Costing
Link menu items to ingredients so portion cost and margin are visible.
Happy-Hour Pricing
Schedule time-based prices and promotions without changing the menu manually.
Customer Tabs & Credit
Keep approved customer tabs, deposits and settlement history.
Event & Reservation Bookings
Record party and event bookings with deposits and menu choices.
Multi-Outlet Control
Compare bars, restaurants or branches from one management view.
Reports & insight
Reports your management team can act on
- ✓ Sales by item, category, cashier and shift
- ✓ Recipe and bottle usage versus sales
- ✓ Voids, discounts and cash-up variances
- ✓ Stock on hand and reorder list
- ✓ Supplier purchases and balances
- ✓ Daily, weekly and monthly profit summary
Dashboard image is illustrative. Report content is agreed during implementation.
Your workflow, step by step
From first task to final report in 5 connected steps
- 1
Seat & order
Open a table, add items and modifiers, and send them to bar and kitchen.
- 2
Prepare & serve
Kitchen and bar see tickets in order, and staff mark items ready.
- 3
Bill & pay
Split bills, apply approved discounts and take cash, card or Mobile Money.
- 4
Deduct stock
Ingredients and bottle measures reduce stock automatically.
- 5
Close the shift
Cashiers reconcile and managers review sales, voids and variances.
Is it right for you?
This fits if…
- ✓You run a bar, chop bar, restaurant, lounge or catering outlet
- ✓You suspect losses between stock and sales
- ✓You want to track sales by waiter and shift
- ✓You manage more than one outlet
What you will need
To get started
- ●A tablet, PC or POS terminal at the till
- ●Receipt or kitchen printer (optional)
- ●Your current menu, prices and stock list
Exact hardware and connectivity are confirmed during your consultation.
Your first win
What you can expect early
See last night’s sales by waiter and item without a calculator.
- ✓ Guided setup with your team
- ✓ Your data imported where possible
- ✓ Staff training and ongoing support
Scope and timelines are agreed after consultation.
How it works
From daily transactions to management insight
A practical operating cycle helps your team capture work consistently and gives management a clearer view of what is happening across the organization.
1
Register
Capture the people, products, services, locations or jobs your operation needs to manage.
2
Process
Move each transaction through the appropriate operational steps with clear responsibility and status.
3
Monitor
Review activity, exceptions, balances and performance using consolidated operational views.
4
Improve
Use reports and historical records to identify bottlenecks, control costs and plan next actions.
Your operation
One clearer picture.
Organized records. Connected processes. Better oversight.
Made to fit your organization
Your business is unique. Your software should reflect that.
During consultation, TondeSoft can review your current processes, reporting needs, branches, staff roles and deployment preferences to define the right configuration for BarRestaurantERP.
- ✓ Review of your current operating workflow
- ✓ Discussion of modules, user roles and approvals
- ✓ Data migration and deployment planning, where required
- ✓ Staff orientation, support and future enhancement planning
Discuss your requirements
Tell us how your organization works. We will help identify the most suitable modules and implementation approach.
Talk to a TondeSoft ConsultantVisibility & control
Make informed decisions with organized information
Review transaction history, outstanding tasks, operational activity and management summaries in a structured way. Reporting options can be agreed during implementation to reflect the indicators that matter to your team.
Deployment conversation
Start with the requirements that matter most
Whether you operate one location or multiple branches, discuss users, data, devices, integrations, hosting and support needs with our team before deployment.
Request product information ↗Frequently asked questions
Planning your BarRestaurantERP implementation
A few practical answers to help your team take the next step.
Can waiters take orders from a phone or tablet?+
Mobile ordering devices can be included in the deployment plan depending on your network and hardware.
Can we reconcile bar stock against sales?+
Yes. Bottle, tot and recipe-based usage can be compared with recorded sales so variances can be investigated.
Can we run happy-hour prices?+
Time-based pricing and promotions can be configured for specific items or categories.
Can managers see sales remotely?+
Dashboards can be viewed by authorized managers from a browser, subject to your hosting setup.
Can we manage a kitchen and a bar separately?+
Yes. Items can route to different preparation points with separate stock locations.
Can we track bottle-by-bottle usage?+
Bottle and measure-based stock control can be configured for spirits and drinks.
Does it work when the internet is slow?+
Offline or low-connectivity options depend on the deployment type and are reviewed during scoping.
Can the system support more than one branch or location?+
Multi-location requirements can be reviewed during configuration, including user access, location-level activity and consolidated management reporting.
Can the system be adapted to our existing workflow?+
Yes. TondeSoft can review your current process, required approvals, reports and user roles to define the appropriate implementation scope.
How do we get pricing and a demonstration?+
Contact the TondeSoft team with your organization type, number of users and key requirements. We can then arrange a product discussion and provide a suitable proposal.
Take the next step
Ready to explore BarRestaurantERP?
Request a tailored walkthrough, discuss your business requirements and find out how TondeSoft can help streamline your operations.