One connected workspace
Keep essential operational information together instead of relying on disconnected notebooks, spreadsheets and messaging threads.
TondeSoft · Retail & Hospitality
⛽Industry-focused business software
FuelStationERP
Automated fuel retailing and forecourt governance system. Connects directly to electronic dispensers, reconciles physical dip stick measurements with digital meter logs, and tracks lube sales with automated shortage alarms.
Monitor fuel deliveries, tank readings, pump shifts, meter readings, forecourt sales, attendants, lubricants and reconciliations.
✓ Workflow-focused✓ Management visibility✓ Configurable deployment✓ 46 modules in the catalogue
Designed for
Retail & Hospitality
Product focus
Connected operations
TondeSoft approach
Software that adapts to the way your business works.
A better way to manage
Reconcile pumps, tanks and cash every single shift
FuelStationERP compares what the pumps dispensed with what was sold and what was collected. Tank readings, deliveries and shop sales sit in one system so variances are caught early.
Ideal for: Oil marketing companies (OMCs), filling stations, truck stop fuel depots.
Clearer accountability
Give team members defined responsibilities and help managers review actions, approvals and outstanding work.
Better business visibility
Use structured records and reports to understand activity, identify exceptions and make more informed decisions.
Designed around your operation
Discuss your branches, approval steps, reports and local operating requirements during product configuration.
Designed around your industry
Solve the everyday coordination challenges
A useful management system should connect the work people do every day with the information owners and supervisors need to make decisions.
Where work gets disconnected
Fuel deliveries, tank dips, pump meter readings, attendant shifts, lubricant sales and cash collections must reconcile.
How the system helps coordinate it
Record supplier deliveries, tank measurements, pump readings, shift sales, price changes, attendant handovers and shop transactions.
What decision-makers can review
Compare pump meter movement with recorded sales, monitor tank variance, track product margins and review shift reconciliation.
Problems we solve
Common headaches in retail & hospitality, and how FuelStationERP addresses them
Unexplained differences between stock and sales
How it helps
Meter, tank and sales records are compared to flag variances.
Attendant cash shortages
How it helps
Shift collections are reconciled per attendant.
Fleet customers on credit with no statements
How it helps
Credit accounts and statements are maintained.
Before and after
What changes when your team switches to FuelStationERP
Without a system
With FuelStationERP
✗ Dip readings in a notebook
✓ Recorded tank and delivery history
✗ Shift sheets added by hand
✓ Automated shift summaries
✗ Margins estimated
✓ Margins by product and period
System capabilities
Explore the FuelStationERP modules
A closer look at the functions that can support your day-to-day activities. The final module setup can be aligned to your organization’s processes.
MODULE 01✳
Direct Pump Dispenser Interfacing
Manage direct pump dispenser interfacing with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 02✳
Underground Tank Dip Reconciliation
Manage underground tank dip reconciliation with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 03✳
Attendant Shift & Cash Handover Logs
Manage attendant shift & cash handover logs with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 04✳
Lube Bay & Convenience Store POS
Manage lube bay & convenience store pos with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 05✳
Automated Fuel Loss & Leakage Alarms
Manage automated fuel loss & leakage alarms with consistent records, clear ownership and information that can be reviewed by the right team members.
MODULE 06✳
User roles and access control
Manage user roles and access control with consistent records, clear ownership and information that can be reviewed by the right team members.
Module explorer
Everything inside FuelStationERP
Search the 46 modules covered in the feature catalogue to find the exact function you need.
Dashboard
A real-time overview of sales, fuel levels, shift status and key alerts across the station.
Sales & POS
A fast point-of-sale interface for recording fuel and shop sales at the pump and counter.
Sales Orders
Create and track bulk or scheduled fuel sales orders for corporate and walk-in customers.
Quotations
Generate price quotations for bulk fuel or product orders before converting them to sales.
Shift Reports
Automated end-of-shift reconciliation reports covering sales, cash and attendant performance.
Tanks
Monitor fuel tank levels, capacity and status in real time to prevent stockouts and overfilling.
Pumps
Manage pump configuration, nozzle assignment and live pump status across the station.
Inventory
Track stock levels of fuel and non-fuel products across the station and connected stores.
Products & Prices
Maintain a central catalogue of fuel grades and shop products with up-to-date pricing.
Compliance
Track regulatory compliance requirements and certifications for safe, lawful station operation.
Smart Reorder
Automated reorder alerts and suggestions based on stock levels and consumption trends.
Purchase Orders
Create and track purchase orders for fuel and product replenishment from suppliers.
Delivery Truck Log
Record and track incoming fuel deliveries, including truck details and delivered volumes.
Price Intelligence
Monitor market and competitor pricing trends to inform pump pricing decisions.
Fuel Quality & Water
Log fuel quality checks and water contamination tests to safeguard product integrity.
Fleet & Fuel Cards
Manage corporate fleet accounts and prepaid/credit fuel card programmes.
Fuel Coupons
Issue, track and redeem fuel coupons for promotions, corporate clients or gift schemes.
Accounting
The central accounting workspace tying together all financial modules and transactions.
Chart of Accounts
Structured setup of all financial accounts used across the station's books.
Journal Entries
Record and manage manual and automated accounting entries.
General Ledger
The central ledger consolidating all financial transactions for reporting and audit.
Trial Balance
Instantly generate trial balances to verify the accuracy of the accounting books.
Balance Sheet
Real-time balance sheet reporting reflecting the station's financial position.
Profit & Loss
Automated profit and loss statements for any selected period.
Cash Flow
Track cash inflows and outflows to support liquidity planning.
Fixed Assets
Register and track station assets, including depreciation schedules.
Bank Reconciliation
Match bank statements against internal records to keep accounts accurate.
Debtors / Credit
Manage customer credit accounts, outstanding balances and repayment tracking.
Loyalty & Rewards
Run customer loyalty and rewards programmes to build repeat business.
Expenses
Capture, categorize and approve operational expenses across the station.
Suppliers
Maintain supplier records, terms and performance for fuel and product procurement.
Staff Members
Maintain a central directory of staff records, roles and station assignments.
Attendance & Leave
Track staff attendance, shifts and leave requests in one place.
Payroll
Process staff salaries, deductions and payslips within the system.
Mart POS
A dedicated point-of-sale for the convenience store, separate from fuel sales.
Mart Inventory
Track stock levels, restocking and shrinkage for shop/mart products.
Mart Reports
Sales and performance reporting specific to the convenience store operation.
Executive Dashboard
A high-level, management-focused view of overall business performance and KPIs.
Analytics Reports
Detailed analytical reports on sales, inventory and financial performance.
Global Reports
Consolidated reporting across all stations for multi-branch operators.
Branch Scorecard
Compare performance across branches using standardized scorecards and metrics.
Break-Even & Forecasting
Analyze break-even points and profitability by station, product or period.
GRA / VAT Report
Generate reports formatted for Ghana Revenue Authority VAT and tax submission.
System Settings
Configure system-wide preferences, defaults and operational parameters.
Station Management
Manage details, configuration and setup for individual stations in the network.
Audit Log
A complete, tamper-evident log of user actions across the system for accountability and compliance.
No module matches that search. Ask us on WhatsApp; custom modules can be built.
Built with African operations in mind
Practical tools for the way business works here
Designed for organizations operating in Ghana and across Africa, where teams may need clear multi-branch oversight, Ghana cedi reporting, Mobile Money and cash collection visibility, SMS or WhatsApp communication, and practical workflows for local operations. Specific integrations and regulatory requirements are confirmed during solution scoping.
- ✓Litres, price changes and supplier deliveries recorded in cedis
- ✓Cash, card, fuel card and Mobile Money collections reconciled
- ✓Lubricant and convenience-shop sales supported
Local payment realitiesCash, bank and Mobile Money workflows can be assessed for your setup.
Branch-level visibilityDiscuss location-based access, reporting and management controls.
TondeSoft · Ghana
Local understanding. Connected business systems.
A day with FuelStationERP
See how a typical day flows
At shift change, attendants record pump meter readings, the supervisor reconciles litres sold with cash and Mobile Money, tank dips are entered after a delivery, and any variance is flagged for review.
Illustrative scenario. Actual workflows are configured with your team during implementation.
Who uses it
One system, the right view for every role
Role-based access helps each person see and do what their job requires.
Station Owner
Reviews sales, margin and variances.
Station Manager
Controls deliveries, prices and shifts.
Pump Attendants
Record meter readings and collections.
Accountant
Reconciles banking, credit sales and expenses.
More capabilities
Built for the details of your industry
Pump & Tank Setup
Configure pumps, nozzles, tanks and products.
Meter Reading & Shift Close
Record opening/closing meters and cash.
Fuel Deliveries
Record supplier deliveries and tank dips.
Fleet / Credit Customers
Manage credit accounts, limits and statements.
Lubricants & Convenience Shop
Run shop stock and sales.
Price Change Control
Record price changes with effective times.
Reports & insight
Reports your management team can act on
- ✓ Daily and shift sales by pump
- ✓ Tank stock and variance
- ✓ Delivery records
- ✓ Credit customer balances
- ✓ Lubricant/shop sales
- ✓ Margin by product
Dashboard image is illustrative. Report content is agreed during implementation.
Your workflow, step by step
From first task to final report in 5 connected steps
- 1
Open shift
Record meter readings and starting cash.
- 2
Sell
Capture fuel, lubricant and shop sales.
- 3
Receive deliveries
Record tank dips and supplier invoices.
- 4
Close shift
Reconcile meters, sales and collections.
- 5
Review
Check variances and margins.
Is it right for you?
This fits if…
- ✓You operate a fuel station
- ✓You run several attendants and shifts
- ✓You supply fleet customers on credit
- ✓You want tighter control of variances
What you will need
To get started
- ●A PC at the office or forecourt
- ●Pump and tank details
- ●Credit customer list
Exact hardware and connectivity are confirmed during your consultation.
Your first win
What you can expect early
Know the exact variance of every shift.
- ✓ Guided setup with your team
- ✓ Your data imported where possible
- ✓ Staff training and ongoing support
Scope and timelines are agreed after consultation.
How it works
From daily transactions to management insight
A practical operating cycle helps your team capture work consistently and gives management a clearer view of what is happening across the organization.
1
Register
Capture the people, products, services, locations or jobs your operation needs to manage.
2
Process
Move each transaction through the appropriate operational steps with clear responsibility and status.
3
Monitor
Review activity, exceptions, balances and performance using consolidated operational views.
4
Improve
Use reports and historical records to identify bottlenecks, control costs and plan next actions.
Your operation
One clearer picture.
Organized records. Connected processes. Better oversight.
Made to fit your organization
Your business is unique. Your software should reflect that.
During consultation, TondeSoft can review your current processes, reporting needs, branches, staff roles and deployment preferences to define the right configuration for FuelStationERP.
- ✓ Review of your current operating workflow
- ✓ Discussion of modules, user roles and approvals
- ✓ Data migration and deployment planning, where required
- ✓ Staff orientation, support and future enhancement planning
Discuss your requirements
Tell us how your organization works. We will help identify the most suitable modules and implementation approach.
Talk to a TondeSoft ConsultantVisibility & control
Make informed decisions with organized information
Review transaction history, outstanding tasks, operational activity and management summaries in a structured way. Reporting options can be agreed during implementation to reflect the indicators that matter to your team.
Deployment conversation
Start with the requirements that matter most
Whether you operate one location or multiple branches, discuss users, data, devices, integrations, hosting and support needs with our team before deployment.
Request product information ↗Frequently asked questions
Planning your FuelStationERP implementation
A few practical answers to help your team take the next step.
Can it flag differences between pump readings and sales?+
Yes. Meter movement can be compared with recorded sales to highlight variances.
Does it support credit fleet customers?+
Credit accounts, limits and statements can be configured.
Can prices change during the day?+
Price changes can be recorded with effective times.
Can multiple stations be managed?+
Yes. Station-level and consolidated reports can be configured.
Can we record non-fuel sales?+
Shop and lubricant sales can be tracked.
Can we track tanker deliveries?+
Deliveries and dips can be recorded.
Can attendants have limited access?+
Yes. Roles can restrict screens.
Can the system support more than one branch or location?+
Multi-location requirements can be reviewed during configuration, including user access, location-level activity and consolidated management reporting.
Can the system be adapted to our existing workflow?+
Yes. TondeSoft can review your current process, required approvals, reports and user roles to define the appropriate implementation scope.
How do we get pricing and a demonstration?+
Contact the TondeSoft team with your organization type, number of users and key requirements. We can then arrange a product discussion and provide a suitable proposal.
Take the next step
Ready to explore FuelStationERP?
Request a tailored walkthrough, discuss your business requirements and find out how TondeSoft can help streamline your operations.